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Office Manager Sr./Thomas Dale High School

Employer
Chesterfield County Public Schools
Location
Chester, VA, United States
Salary
Competitive

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Job Category
Administrator, Supervisor / Manager
Grade Level
High School
 

Provides administrative assistance to the school principal and serves as team leader to oversee effective operations of the front office. Performs a variety of moderately complex work within established procedures and standard practices.   Some specialized knowledge of the school's policies and procedures is required. Work is performed under general supervision without specific instruction, requires frequent coordination with others at all organizational levels within and outside the school and may require handling of sensitive information or dealing tactfully with the public. Considerable judgment is required.
 

Essential Job Functions:
  • Performs secretarial and administrative work required to ensure the efficient operation of the office, such as faculty attendance, obtaining substitutes and scheduling building use. Assists the principal with routine and confidential secretarial tasks by composing correspondence; designing and preparing forms, charts, calendars, handbooks or reports and maintaining the principal's appointment calendar.
  • Serves as central information point to public, students and faculty regarding a variety of matters related to school operations and policies. Responds to inquiries which do not require the supervisor's attention. Obtains and provides information requested from within and outside the organization. Maintains good rapport with students, staff, and parents.
  • Provides work direction and guidance to office support personnel and student aides to ensure efficient front office operations and adequate office coverage at all times. Monitors workflow and progress of work produced. Meets regularly with office staff to communicate new or revised policies and procedures and to pinpoint employee concerns. Makes recommendations to administrative staff to improve office operations.
  • May perform bookkeeping/accounting functions in the absence of the school bookkeeper.
  • Performs other related duties as assigned.

Qualifications:  
Considerable knowledge of office operations and procedures; business English and mathematics and office equipment to include manual and automated filing systems. Considerable knowledge of school programs and regulations. Working skill in the use of a personal computer, utilizing word processing, spreadsheet and database software. Demonstrated ability to compose correspondence, assemble data and prepare reports, charts and forms; to organize work and lead the work of others; to communicate effectively both orally and in writing; to interpret and apply policies and procedures; to exercise judgment and work effectively with all levels of personnel, students and the public. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.
 
 

Requirements:  
Applicants considered for employment must successfully complete the following background investigations/tests:
  • Federal Bureau of Investigation (FBI) Criminal History Investigation
  • State Police Criminal History Investigation
  • Child Protective Services (CPS) Investigation
  • Tuberculosis Screening/Test

 

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