Secretary to Building Principal

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
10/31/2018

Location:
Chester Community Charter School (CCCS)

Secretary to Building Principal

FLSA Status: Non-Exempt
Employment Term: 10 months/Full-Time

Job Goal: To provide administrative support for assigned administrators and perform a variety of clerical, secretarial, and other administrative functions required for the operation of the school so that maximum positive impact on the education of children can be realized.

Essential Functions:

1. Primary point of contact for all visitors to the school, ensures visitors sign in and obtain visitors badges.
2. Coordinates all requests for early dismissal of students. Ensures that child release is made only to parent, guardian or other authorized adults and that these individuals complete the sign out sheets prior to release of student.
3. Monitors the front door camera and admits visitors/parents to building via the front door.
4. Keeps schedule for Principal/Assistant Principal.
5. Assist with staff attendance. Keeps a daily attendance log of staff which is transmitted to HR and the Asst Principal each day.
6. Keys student attendance to the website, only when a teacher is absent.
7. Works with the Asst. Principal and Behavioral Supervisor to ensure efficient school dismissals and may assist with bus dismissals via intercom system as needed.
8. Assists in organizing and maintaining student files and records.
9. Answers the phone in a prompt professional manner and assists in routing of calls to appropriate personnel and provides phone assistance if knowledgeable on the subject matter
10. Processes incoming mail, by date stamping and distributing to the appropriate person.
11. Types memos, letters and spreadsheets using Microsoft Word and Excel.13. Coordinates requests for mailing services, i.e. registered mail or package pick up with the Supervisor of Document Services.
12. Copies and distributes communications to teachers and students.
13. Coordinates requests for mailing services, i.e. registered mail or package pick up with the Supervisor of Document Services.
14. Maintain accurate and updated employee lists as directed.
15. Updates bus lists as directed by Manager of Child Accounting and Asst Principal.
16. Perform other duties and/or complete special projects as assigned.

Job Qualifications:

1. High School Diploma or GED.
2. Minimum 1 year of secretarial work experience, some college or business school preferred.
3. Knowledge of office methods and procedures, filing, telephone techniques office equipment.
4. Excellent written and verbal communication skills.
5. Reliable and self-sufficient.
6. Ability to handle and prioritize multiple projects.
7. Extremely organized.
8. Ability to perform duties with speed and accuracy without immediate and constant supervision.
9. Proficient in the use of personal computers, specifically Microsoft Office Suite software packages.
10. Secure three background checks: PA State Criminal, PA Child Abuse, FBI Fingerprinting

Chester Community Charter School (CCCS) proudly serves students in grades K-8 on four campuses in nine school buildings in the Chester Upland Community. More than 4,000 students - two thirds of the district - call CCCS their school. CCCS is dedicated to empowering students as learners through the development of a results-driven academic environment, which includes a partnership with parents, a focus on building life skills, and a commitment to cultivating children's instinctive quest for knowledge.

What makes CCCS such a rewarding place to work?

1. FREE single person health insurance coverage for full-time employees
2. Professional development opportunities featuring the latest research-based strategies
3. Strong philosophy of promotion from within
4. Longevity and growth
5. Buildings dedicated to specific grades and developmental levels
6. We welcome new graduates
7. And more...

Join the CCCS Team for the 2018-2019 school year!

Please visit http://www.chestercommunitycharter.org/ to apply online. On the homepage, under the Quicklinks menu, please click on "Employment Opportunities". Interested applicants may also send a resume and cover letter to emcdonald@csmillc.com.