Position Type:
Support Staff

Date Posted:
6/8/2018

Location:
City Hall

Date Available:
To Be Determined

Closing Date:
06/30/2018

JOB OPENING

Bridgeport Public Schools
45 Lyon Terrace
Bridgeport, Connecticut 06604

HUMAN RESOURCES SUPPORT SPECIALIST
Unaffiliated 12 months (40 Hours per week)
Salary Range: $65,000 - $75,000

Under general supervision performs professional work of considerable difficulty overseeing a
range of administrative functions related to human resource management, employee
development and customer service; assists employees and supervisors with all human resource
needs; performs related work as required

RESPONSIBILITIES:

Prepare correspondence, memos, reports, and agenda materials, etc. as requested.

Process and manage appropriate incoming calls, mail, information, and correspondence.

Assist in coordination of HR initiated meetings as directed.

Oversee the maintenance of filing and organizational systems for departmental topic and subject files, applicant files, and personnel files for all current employees. Assure maintenance of any additional files of the Human Resources Department to support easy retrieval and reporting of information as needed. Assure ongoing archiving of personnel files as demand warrants.

Review sick leave and sick bank calculations and associated reports as necessary. Make appropriate recommendations to department administrators regarding attendance concerns.

Maintain HR data base of staff employment and demographic information in an accurate and timely fashion

Assist in the interview, placement and assignment of certified staff to include interns and student teachers; coordinate dissemination of paperwork to building administrators and completes notification and payment to university. Review for potential permanent placement with principals.

With accuracy and timeliness collect and assemble appropriate statistics and information for reports on such items as Class Size, TEAM data (in co-ordination with the TEAM Mediator), teacher tenure status, staff evaluation, and State and Federal reports pertaining to personnel.

Develop the monthly personnel report for submission to the department administrator for review and inclusion in the Board of Education agenda/packets if needed or requested.

Assist in the planning and preparation for personnel-sponsored workshops and recruitment activities as needed. Prepare for, plan, and attend recruitment fairs as assigned.

Oversee the implementation of the Family Medical Leave Act as it applies to employees. Prepare related correspondence, application materials, sick leave calculations and associated reports as necessary. Follow up on leaves of absences regarding return to work. Meet individually with employees as necessary.

Post position openings in a timely fashion both internally and externally as needed. Collect hiring data from buildings and accurately prepare fall Hiring Report for submission to the state in a timely way. Disseminate, collect new teacher orientation survey.

On an ongoing basis, provide support to building administrators and department administrators during recruitment of new staff. Assure full utilization of online posting and application system for easy and efficient retrieval. Interview prospective candidates. Collaborate with administrators and their support staff as requested. Track all resignations, retirements, transfers, and hires on centralized data base for department access.

Assure communication with certified staff regarding certification status and any pending state requirements. Work collaboratively to assist new or veteran staff with certification paperwork and information.

Assure all new hire and other personnel change paperwork is completed accurately and disseminated to appropriate parties and departments. Follow New Hire protocol, as set forth by the HR Department, with all new hires.

Assist in departmental budget preparation as needed. Prepares purchase orders and requisitions.

Assist the Chief Talent Officer as requested.

Maintain current and up-to-date folder of departmental forms, form letters, memos, etc. on an HR shared drive for easy access by all department staff. .

Maintain high level of ethical behavior and confidentiality of information about employees, applicants, and recommended candidates for hire.

Proactively work to utilize work day effectively; manage time to meet workload demands and department schedules.

Maintain positive and professional relationships with central office co-workers and employees of the district. Communicate and work effectively with other HR staff members.

Demonstrate flexibility and ability to respond to challenging and changing priorities.

Demonstrate ability to work independently with minimal supervision.

Work toward the mission and goals of the District and Human Resources to provide excellent customer service to all stakeholders.

The above does not include all tasks and responsibilities as assigned by the Chief Talent Officer or the Superintendent of Schools.

QUALIFICATIONS:

• Bachelor's Degree required. Master's Degree preferred.
• Excellent Excel, Power Point, and Word skills
• Ability to communicate in a professional, positive and effective manner
• Ability to work in a team centered environment
• Prior experience in human resources management and experience in HRIS computer applications (data base management) required
• 3-5 years' experience in public, non-profit or education setting
• PHR\\SPHR preferred
  
  Salary is commensurate upon education and experience.
  
  Qualified candidates who wish to apply should access the Bridgeport Public Schools web site and apply using the Applitrack system.

https://www.applitrack.com/bridgeport/onlineapp

Posting is Open Until Filled

It is the policy of the Bridgeport Board of Education not to discriminate on the basis of race, color, sex, sexual orientation, marital status, religion, age, national origin, ancestry, physical disability, present or past mental disorder, mental retardation or learning disability, in any of its educational programs, activities or employment practices. The Bridgeport Board of Education is an Affirmative Action/Equal Opportunity Employer.

6/4/18