Requisition Number 18-1754
Title (ISPA) Registrar Coordinator
City Exton State PA

Description
Registrar Coordinator INSPIRE THE FUTURE *This is an in office position
K12 is a dynamic company on a mission to provide the most compelling, comprehensive, and effective K-12 education available. Our employees are a critical part of an organization that is providing powerful, new options for the way children can be educated. They have a passion for education and a drive to make a difference. We pride ourselves on maintaining the highest level of integrity. We have the same high expectations for our employees as we do for the students who are in our programs. These are just a few of the values that make K12 a great place to work.

Passionate Registrar Coordinators needed at the K12 partner school, Insight Pennsylvania (ISPA). We want you to be a part of our talented team!

The mission of Insight Pennsylvania is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.
AS A REGISTRAR COORDINATOR, YOU WILL..

• Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;
• Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
• Processes parent contact and data information changes;
• In collaboartion with Director of Educaitonal Data Systems assists in maintaining K12 and State student-level databases and auditing databases to ensure accuracy of information;
• Creates customized reports for various departments as requested
• Supervises the creation and maintenance of digital and paper student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
• Maintains and scans received files;
• Oversees the maintenance of paper and digital files; and establishes, manages and ensures secure access to student records;
• Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).
• Ensures State compliancy guidelines are met for records for incoming enrollments; creates and amends school specific enrollment forms and student files to conform to State s laws and school preferences;
• Provides internal reviews and audits of all documents involved in the enrollment process.
• Assists with the student enrollment/reenrollment process while working closely with K12 Enrollment, Document Processing and Escalation teams.
• Creates records process and checklist for incoming students;
• Assists in routine administrative duties including: preparing and maintaining transcripts and records release forms; preparing progress reports and transcripts; preparing State testing materials(as needed); and preparing school-wide mailings;
• Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;
• Support school outings and professional learning events as requested

Get to know ISPA!

• Insight PA
• Behind the scenes
• A Day in the life

Are you driven by excellence to deliver instruction, support and guidance, manage the learning process, and focus on students' individual needs? If selected, you will participate in a comprehensive new teacher training program for three weeks before the start of school. It is an opportunity to meet colleagues and learn the responsibilities required for delivering curriculum in an online environment. During this training you will also learn how to monitor student progress through K12's learning management system, and to be a partner actively working with students and parents to advance each child's learning.
Requirements
Minimum Qualifications

• High school diploma or equivalent AND
• One (1) year of related work experience OR
• An equivalent combination of education and experience
• Excellent organizational and time management skills
• Maintain confidentiality
• Strong written and verbal communication skills
• Professional experience using Microsoft Excel, Word, and Outlook
• Experience using search engines (internet) for research
• Experience using a student information system and/or other type of database
• Experience maintaining digital and paper files;
• Detail oriented, able to identify errors in student data and information
• Able to multi-task, get tasks done quickly and accurately
• Customer service oriented
• Communicate professionally and tactfully through all communications
• Flexible, team-player; adapts to changing office environment
• Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databases
• Has a willingness to obtain special licenses or certificates such as Notary, first aid, and CPR
• In office position
• Ability to lift up to 25lbs
• Ability to pass required background check.

Desired Qualifications

• Bachelor's degree
• Experience working in a public school environment

WHO ARE WE?

• About us
• K12 Produces Results
• Kudos and Honors
• thinkTANK12

K 12 is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

• Please view Equal Employment Opportunity Posters provided by OFCCP here .