Position Type:
Secretarial/Clerical/ Payroll

Date Posted:
11/22/2016

Location:
Business Office
(High-Needs School)

Date Available:
As soon as possible

Closing Date:
Open until filled

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QUALIFICATIONS:

Associate Degree in related field (Bachelor's degree preferred) and four years of accounting/payroll experience, or equivalent combination of education and experience.

Knowledge of federal, state, and local laws, regulations and guidelines related to assigned work.

Knowledge of payroll principles, practices, and methods.

Ability to maintain confidential information.

Excellent interpersonal skills both verbal and written.

Required criminal history background check, proof of U.S. citizenship or legal resident status & NJ residency.

Such alternatives to the above qualifications as the Board may find appropriate and/ or acceptable.

REPORTS TO: School Business Administrator.

JOB GOAL: Maintains payroll, benefits, and personnel records for accounting and administration of employment salary, benefits, accruals, and deductions.

PERFORMANCE DUTIES:

PAYROLL

Ensure payroll database reflects current and accurate information; verifies and inputs pay and data changes

Prepares invoices and payments associated with payroll reporting.

Prepares reports and payments including, but not limited to pension and employment benefits.

Maintains the payroll system by updating and maintaining employee records, creating new employee records, making changes as needed, entering department time sheets, and coordination information with the finance department. Conducts payroll audits periodically.

Coordinates preparation of semi-monthly payroll for the purpose of ensuring the timely and accurate compensation of employees.

Processes a wide variety of payroll documents and materials (e.g. timesheets, withholding information, COBRA, employee contributions, etc.) for the purpose of disseminating, updating information, and/ or authorizing timely payment to appropriate parties.

Resolves discrepancies with payroll and/or benefits information and/ or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments.

Performs such other duties as may be assigned by the School Business Administrator.

BENEFITS & RECORDS

Assists with new employee paperwork and orientations; notifies new/existing employees on benefits, health, dental, medical, FMLA, and Workers Compensation.

Tracks, reports, and monitors Unemployment and Workers Compensation claims.

Prepares timely and accurate Faculty contacts.

Creates and maintains personnel files. Maintains confidentiality regarding personnel actions, documents of non-renewal and termination actions, and organizational plans.

Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.

Process all Family and Medical Leave Act and Short Term disability claims.

TERMS OF EMPLOYMENT:
Twelve-month employee. Salary to be recommended by Executive Director and approved by the board.

EVALUATION:
Performance of this job will be evaluated annually in accordance with the board's policy on evaluation.