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ADMINISTRATIVE ASSISTANT TO THE PRINCIPAL (#S021)

Employer
Randolph Public Schools
Location
Randolph, MA, US
Salary
Competitive
Job Details
Job ID: 2936471
Application Deadline: May 22, 2018
Posted: May 11, 2018
Starting Date: August 20, 2018

Job Description
Permanent position begins in August of 2018 for the 2018-19 School Year. Eligible for temporary assignment in June 2018 for cross over training at $19.09 per hour.

Terms of employment per collective bargaining agreement, 10 month, school year (180 days) plus 10 days position. Salary level based on years experience in a PreK-12 school office environment.

Principal's Administrative Assistant

Under the direction of the school principal, oversee, coordinate, organize and perform the day-to-today secretarial and administrative functions at an assigned school office; provide secretarial assistance to the Principal (and an Assistant Principal) relieving the Principal (and Assistant Principal) of administrative details; serve as liaison between students, staff, parents, district personnel and the community.

DUTIES AND RESPONSIBILITIES:
  • Oversee, coordinate, organize and perform the day-to-day secretarial functions at an assigned
    school office; provide leadership to school administrative activities frequently in the absence of the Principal; serve as liaison between students, staff, parents, District personnel and the community; provide information regarding school and District rules, policies and procedures; maintain confidentiality of materials and information.
  • Prepare, maintain and update student records in areas related to attendance, discipline, emergency, health and other student records as assigned; enter, maintain, and update data in a variety of databases including IPASS to compile data, run reports and labels, and produce other communications; maintain cumulative record files for students.
  • Provide secretarial assistance to the Principal relieving the Principal of administrative details; compose, type and edit letters, bulletins, newsletters, memos, agendas, and other documents as assigned; utilize "all call" notification system to alert parents by phone of emergency situations; make arrangements and prepare materials for a variety of meetings and/or in-services; schedule appointments and make referrals as appropriate; maintain calendar(s) for School Principal (and Assistant Principal); prepare and maintain school master calendar; update and maintain school website; maintain office files.
  • Coordinate district and state testing and assessment for school site; distribute, collect, and package test materials; file test results in student cumulative file.
  • Maintain and record student attendance; record daily calls to parents regarding student absences; compile and generate attendance reports.
  • Manage school site registration process; prepare enrollment and transfer forms; assist parents with proper completion of forms; request new student files; orient new families and students to the school.
  • Provide support to staff including providing necessary student information, assisting with field trips, completing forms, distributing mail, and preparing reports.
  • Prepare and compile various District reports such as attendance, enrollment, staff absence reports, mandated costs, free and reduced lunch/milk, maintenance requests, and other assigned reports according to established timelines.
  • Manage substitute process including, monitor sub-calling system for personnel absences; arrange for substitutes as necessary; coordinate coverage for classrooms until substitute can be located; prepare substitute folders and provide keys; collect and verify accuracy of information on substitute timesheets; ensure substitute timesheets match staff absence forms.
  • Supervise students sent to the office for disciplinary actions; assist students with completing behavior reports; prepare disciplinary reports and suspension letters to send to parents and the District office.
  • Perform health-related duties in the absence of the Health Office staff; administer first aid to students and staff; document information in the medical log; notify parents of ill or injured students.
  • Oversee the preparation of school purchase orders, including acting as primary contact for the school with the Finance office.

  • Operate a computer with knowledge of specific software programs; operate a telephone, photocopier, intercom, calculator and other office equipment; arrange for repair and maintenance of equipment as needed.
  • Train and provide work direction to office staff and volunteers as needed; provide input during performance evaluations as requested.
  • Assist District office staff with scheduling the use of facilities by the community; maintain related records.
  • Perform other related duties as assigned.
    Position Type: Full-time
    Positions Available: 1
    Salary: $19 to $26 Per Hour

    Welcome to Elizabeth G. Lyons Elem School!

    The Elizabeth G. Lyons School strives to create an environment that encourages the academic, social and emotional development of each child based upon individual potential. This environment respects human diversity while stressing the importance of each child's individuality, self-worth, and the value of lifelong learning.

    Equal Opportunity Employer
    The Randolph Public Schools (RPS) is an Equal Opportunity/Affirmative Action Employer. The RPS do not discriminate on the basis of race, color, creed, national origin, ethnic identity, sex, gender identity, disability, handicap, age, religion, sexual orientation or homelessness in admission to or participation in its programs and activities. RPS does not tolerate any form of discrimination, intimidation, threat, bullying, coercion and/or harassment that insults the dignity of others by interfering with their ability or freedom to learn and work.

    Job Requirements
    Successful candidate must be able to work in a fast paced environment. Must be highly organized, have excellent, technology and customer service skills and be detail oriented. Preference will be given to individuals with experience in any or all of the following software systems: IPASS, AESOP, MUNIS, Docushare, ANET, Blackboard Connect, Appleworks, and Microsoft Office.

    Must enjoy working with Elementary age students, be a team player, and have a sense of humor.
  • At least 3 years of relevant experience preferred
  • Bachelor degree preferred
  • Citizenship, residency or work VISA in United States required


  • Application Instructions
    The Randolph Public School system has moved to a paperless application process and appreciates your support in this effort. Please submit all required documentation via School Spring and do not send follow up/additional paperwork or emails. If additional information is required, applicants will be contacted. Once all materials have been reviewed, applicants selected for interviews will be contacted directly by the hiring manager.

    Please be sure to include your current educator license number and information and upload any and all transcripts you have to your School Spring application.

    Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Cindy Sypher-Lopez, Lyons School Principal
    60 Vesey Road
    Randolph, Massachusetts 02368
    Phone: 781-961-6252
    Fax: 781-961-6264
    Email: lopezc@randolph.k12.ma.us

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