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Payroll Manager

Employer
IDEA Public Schools
Location
Upper Valley, TX, US
Salary
Competitive

Job Details

Payroll Manager

Location: Upper Valley

Role Mission: The payroll manager directs and manages payroll activities of IDEA's TX payroll. This is achieved by developing and implementing payroll procedures to ensure timely processing of payroll including the applicable payment of all benefits and payroll deductions. In addition, the payroll manager ensures compliance with all applicable state and federal laws and regulations.

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Accountabilities:

1. Oversee and direct the work of IDEA's TX payroll team with a goal of 99.5% payroll accuracy

* Oversee the execution of all regular payroll processes for monthly instructional, monthly non-instructional, bi-weekly hourly, bi-weekly extended, and substitutes.

* Oversee all exit tickets are processed within 48 hours of receipt.

* Maintain all voids and manual checks in Tyler Munis to ensure accurate 941 and W2 reporting

* Oversee the execution of all campus stipends, athletic stipends, summer school and performance pay process

* Ensure compliance to all state and federal wage and hour laws and other government entities

2. Ensure all state and federal reporting executed on time and accurately (TRS, Staff Salary, 941, TWC, W2s, ACA)

* Maintain and audit staff set up in Tyler Munis, partnering with HRIS team to ensure accuracy

* Submit submission files to IDEA payroll accountant and other stakeholders

3. Create system for maintaining data metrics and accuracy for all aspects of the payroll team

* Set up a dashboard with measurable metrics for payroll team to ensure accuracy in all functions of the team

* Manage the TX payroll team to success in updating metrics monthly

* Partner with Director of Benefits & Payroll on developing cross-functional monitoring systems across Benefits & Payroll

* Create meaningful comparisons to use data to drive future results of the payroll function

4. Develop and execute Annual Rollover Plan

* Execute the annual Tyler Munis employee database rollover in partnership with other departments (HRIS and Budget teams)

* Assist in implementation of enhanced application components of HRIS system i.e. Salary Negotiations

* Create annual work and payroll calendars

* Execution of Summer School and Summer PD payments

5. Lead and Develop Team members

* Day to day team management of TX Payroll team, including regular check-ins with Payroll Administrators and management of Payroll Clerks in partnership with Payroll Administrators, and leadership of tactical meetings/team planning

* Deliver timely feedback and coaching through staff development cycle for all team members for continuous growth and improvement

* Instill strong work ethic with personal drive for success exemplifying "whatever it takes" attitude

6. Live values of IDEA

* Believes and is committed to our mission: that all students are capable of getting to and through college

* Is driven by outcomes and results, and wants to be held accountable for them

* Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly

* Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change

* Seeks and responds well to feedback, which is shared often and freely across all levels of the organization

* Works through silos and forges strong cross-departmental relationships in order to achieve outcomes

* Embodies IDEA's core values

Supervisory Responsibilities (if applicable): Manages team of six-eight payroll team members

Competencies (if applicable):

* Ability to work extended workdays to support business needs.

* Attention to detail

* Excellent customer service skills, both written and oral, and maintain confidentiality in all matters.

Qualifications:

* Education: Bachelor's degree required. Relevant experience or equivalent combination of education and experience is also acceptable

* Experience: Five to ten years' payroll experience. Three to five years successful administrative management experience in payroll or related department, preferably working within a public sector and/or educational sector. At least one-year management experience of multiple team members to strong results preferred.

* Knowledge and Skills: Proficiency in use of Word, Excel, and HRIS software, with advanced skills in Excel. Candidate must have knowledge of basic accounting procedures and payroll related federal and state laws and regulations. Candidate should have the ability to implement policy and procedures; create complex report, spreadsheets and databases; analyze and interpret data and statistics; work in a fast paced environment while meeting established deadlines; research, analyze, report and make sound judgments and work on complex problems in which analysis of situations or data requires an in-depth evaluation. Knowledge of Tyler Munis preferred. Payroll certification preferred.

Selection Process: After submitting your online application, IDEA will review your materials. Candidates with a track record of success who pass the initial application screening will be invited to a phone or video interview. Candidates who are successful with this second interview will move into final consideration by the hiring manager.

Application Instructions: Please select "Apply Now" in the upper-left hand corner of this page. You will then be taking to the application portal entrance. After you create a new profile, you will be able to apply directly for this role. If you have already created a profile, you may simply login to begin your application.

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.

Company

IDEA Public Schools believes that each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. IDEA currently serves nearly 66,000 college-bound students in 120 schools across Texas and Louisiana and is gearing up to open schools in Florida for the 2021-2022 school year.

Interested in learning more about working at IDEA Public Schools? 

Visit us at www.ideapublicschools.org/careers.

Company info
Website
Telephone
956-377-8000
Location
2115 W. Pike Blvd
Weslaco
TX
78596
US

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