Payroll Clerk

Payroll Clerk

Location: Lower Valley

Role Mission: The payroll clerk assists with executing payroll for a segment of IDEA staff members. The payroll clerk partners with the payroll administrator to ensure staff are set up in HR systems by the payroll deadline and communicates with employees and managers to provide excellent customer service and increase clarity of and compliance with payroll processes. The ideal candidate must be analytical, detail-oriented, and must have great communicational skills. Previous experience in payroll or experience in other administrative tasks in an educational setting is preferred but will also consider candidates with a general HR background with strong technical/analytical skills.

Accountabilities:

1. Accuracy in payroll data entry and processing

* Collect and verify timekeeping information for staff members within employee subgroup

* Calculate pay incorporating leaves and overtime

* 98% accuracy in data entry for respective payroll type/employee subgroup

* Issue statements and invoices and maintain records

* Update payroll records by entering adjustments

* Ensure all account codes changes are maintained in HR system per the accounting and budget team

* Submit accounting adjustments to accounting team when necessary

* Support payroll team improvement efforts with special projects

2. Exit ticket accuracy and timeliness

* Process all exits for staff within 48 hours of receipt of ticket

* Work with others on HR team to ensure all exits are reported from campuses/departments in a timely fashion.

3. Staff members understand how their pay is calculated

* Staff are contacted within 48 hours (excluding weekends) from outreach

* Investigate and resolve any discrepancies

* Proactive outreach to newly hired staff and managers

* Prepare and submit reports with payroll information to appropriate personnel

4. Live and emulate the Core Values of IDEA on a daily basis

* Believes and is committed to our mission: that all students are capable of getting to and through college

* Is driven by outcomes and results, and wants to be held accountable for them

* Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly

* Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change

* Seeks and responds well to feedback, which is shared often and freely across all levels of the organization

* Works through silos and forges strong cross-departmental relationships in order to achieve outcomes

* Embodies IDEA's core values

Qualifications:

* Efficient computer skills with thorough knowledge of Microsoft Office

* Advanced to expert knowledge of Microsoft Excel, Access, etc.

* Proficiency skills in keyboarding and file maintenance required.

* Ability to work with numbers in an accurate and rapid manner required.

* Ability to read, analyze and apply mathematical concepts such as computing rate, ratio, and percentages.

* Ability to interpret and disseminate information to individuals and groups

* Effective communication and interpersonal skills

* Knowledge of basic accounting principles

* Ability to perform under immense pressure

* Ability to learn software programs and system processes with ease

Selection Process: After submitting your online application, IDEA will review your materials. Candidates with a track record of success who pass the initial application screening will be invited to a phone or video interview. Candidates who are successful with this second interview will move into final consideration by the hiring manager.

Application Instructions: Please select "Apply Now" in the upper-left hand corner of this page. You will then be taking to the application portal entrance. After you create a new profile, you will be able to apply directly for this role. If you have already created a profile, you may simply login to begin your application.

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.