Pittsburgh Public Schools employs over 4,000 individuals in various capacities to support the academic achievement and strength of character of the 25,000 students we serve. The Talent Management Team in the Office of Human Resources is responsible for the recruiting and staffing functions of the organization, and is committed to the development of a high-performing diverse and talented workforce. The Project Specialist, Staffing Operations serves as the primary data steward for our applicant tracking system (SearchSoft), our substitute management system (AESOP), and our proprietary MS Access staffing database and vacancy tracker. The Project Specialist conducts additional operational tasks necessary for the Talent Management team to operate effectively and efficiently.

Reports To: Coordinator, Staffing Operations

Salary:
Support Exempt Salary Schedule, Level 5 (starting at $57, 853)

Qualifications:
Candidates must be enthusiastic about the fundamental goal of advancing student achievement in an urban public school district. Candidates must be comfortable working on a team committed to better meeting the needs of our student population by increasing the racial diversity and cultural competency of our workforce. We are a hard working team focused on results and expect the pursuit of excellence in all aspects of the organization. In addition, we are seeking candidates with:

- Bachelor's degree or equivalent work experience required.

- Demonstrated proficiency with MS Office suite of products required; ability to develop MS Access queries, and experience managing applicant tracking system and/or HRIS management software preferred (especially SearchSoft, PeopleSoft, AESOP).

- Ability to work collaboratively as a team player, under pressure with multiple competing deadlines, and with culturally, educationally, and racially diverse customers.

- Ability to perform quality assurance checks on record sets, including writing queries to find anomalies and root causes of problems.

- Proven ability to author standard operating procedures for information systems, and to implement the procedures.

- Proven ability to work with software vendors to troubleshoot issues.

Residency Requirements: City of Pittsburgh Residency Required

Essential Job Functions:
1. Designs and builds annual Staffing Database, including key data tables, queries, staffing reports, and school rosters (utilizing MS Access).

2. Determines staff building seniority, displacements, and transfer eligibility according to provisions described in collective bargaining agreement.

3. Stays abreast of, communicates, and recommends opportunities to utilize new features of applicant tracking system and substitute management systems.

4. Facilitates operations related to paraprofessional and summer program staffing.

5. Maintains Vacancy Tracker database including debugging errors and adding features as necessary.

6. Compiles and shares metric-based reports related to applicant pools and substitute coverage to members of Talent Management Team.

7. Prepares and sends various staffing correspondence emails.

8. Compiles information that facilitates the entry of transfers into HRIS system.

9. Trains the Project Assistant, Staffing Operations and Recruitment & Staffing Assistant to serve as super-users of applicant tracking system, and serve as back-up super-user on the system itself.

10. Troubleshoots technical issues independently and with support from vendors.

11. Performs other responsibilities as assigned by supervisor.

Additional Job Information:
ADA: The employer will make reasonable accommodation in compliance with the
American with Disabilities Act of 1990.

The Pittsburgh Public Schools (PPS) does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs, activities, career and technical education programs or employment and provides equal access to the Boy Scouts and other designated youth groups. It is the policy of the Pittsburgh School District to make all services, programs and activities available and to provide reasonable accommodations to persons with disabilities. Please make requests for accommodations at least 72 hours before the scheduled event. For more information regarding accommodations, civil rights grievance procedures, please contact: Office of Employee Relations, 341 S. Bellefield Ave, Pittsburgh, PA 15213 or 412-529-HELP (4357).