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Secretary, Guidance 12-month

Employer
Polk County Public Schools
Location
Bartow, FL, US
Salary
Competitive

Job Details

The School Board of Polk County

Job Description

Position Title: School Secretary, 12 month, 8 hour

Salary Grade, if non-union:

Pay Grade, if union: SB12

Our Mission:

The mission of Polk County Public Schools is to provide a high quality education for all students.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.

The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The

duties are intended to describe the nature and level of work being performed by the employee assigned to the

position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties,

and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to

changes and business necessity.

Custom Job Purpose:

This position exists to perform responsible clerical work which also involves a variety of secretarial duties in a school.

Essential Functions of this Job

Compiles and types school attendance reports or other material from copy, rough draft, or general

instructions. Types and processes students' registration, absentee lists, tardy slips, etc. Types form letters and other routine correspondence based on information from records and files. Prepares reports, narratives,

and statistical tabulations.

Operates office copy machines. Processes purchase and work orders. Registers and withdraws students. Processes documents requiring various procedural knowledge. Maintains files. Reviews documents for

sufficiency, obtains necessary signatures and routes appropriately, maintaining follow-up. Provides

information and assistance to students and the general public, in person or by telephone, applying significant

knowledge of school rules, regulations, and procedures to interpretations made. Performs receptionist duties.

May serve as secretary to the principal or assistant principal, arranging appointments, taking calls, answering

inquiries, and composing routine correspondence independently. Receives, deposits, and disburses monies.

Maintains internal accounts and prepares financial reports. Maintains attendance records and prepared

related reports. Keeps time records and prepares payrolls. Prepares requisitions for supplies and equipment. Types teaching materials, cuts stencils, and operates duplicating equipment. May maintain

property records. May take dictation and transcribe in finished format.

FLSA Status: Non-Exempt

Non-Union or Specific Collective Bargaining Agreement: Educational Support Personnel Union

Position Title: School Secretary, 12 month, 8 hour

Local Code: 10081

EEO5: 51

Approval Date: 2012-11-13

Non-Essential Functions of this Job

Performs other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of the operation and program of the school. Knowledge of office practices and procedures,

grammar, spelling, and business correspondence. Knowledge of bookkeeping procedures. Ability to

exercise independent judgment. Ability to deal effectively and courteously with students, school personnel,

and the general public. Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.

Education, Experience and/or Certification/License Requirements

Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience,

or an equivalent combination of training and experience.

Work Context:

Physical Environment:

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face

discussions and contact with individuals and/or teams. Requires the use of alternative communication

systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish

priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the

public.

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the

day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Date Last Revised:

The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national

origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.

Company

Polk County Public Schools (PCPS) in Polk County, Florida is among the 30 largest school districts in the nation and the 7th largest school district in Florida.  PCPS currently serves more than 110,000 students in over 150 schools.  PCPS has 20 nationally accredited workforce academies, five Florida Arts Model schools, and a rising number of schools offering Advanced Placement and Cambridge International Programs.  In 2018, PCPS garnered national attention for becoming one of the first districts to launch a school safety guardian program. Developed in conjunction with the Polk County Sheriff’s Office, the guardian program ensures every campus has either an armed school district employee or law enforcement officer on site.  As PCPS grows and innovates, it remains true to its mission of delivering a high-quality education to every student … because at PCPS, students always come first.

PCPS is located in the heart of Central Florida.  Polk County offers an unparalleled quality of life and is home to LEGOLAND Florida, Bok Tower Gardens, the spring training home of the Detroit Tigers, Frank Lloyd Wright’s “Child of the Sun” collection, numerous golf courses, more than 500 freshwater lakes, a thriving local arts scene,  and community theaters. It is also located just an hour from Tampa and Orlando, world-renowned beaches and amusement parks, and two international airports.  The area is host to mild winters with plenty of sunshine and the state has no income tax.  PCPS offers opportunities for advancing careers, pay raises and increasing earning potential. 

Company info
Website
Telephone
863-534-0781
Location
1915 South Floral Avenue
Bartow
FL
33831
US

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