DISTINGUISHING FEATURES OF THE CLASS : This is a high-level secretarial position located at the Rochester City School District (RCSD) responsible for providing confidential secretarial and routine administrative support for the Educational Partnership Organization (EPO) Superintendent at East High School (a school designated by the New York State Education Department as an ‘out-of-time school’ in need of improvement). Pursuant to New York State Education Law Section 211-e(2), the EPO Superintendent shall assume the powers and duties of the superintendent for purposes of implementing the educational program including all powers and duties set forth in Education Law Section 2566 and any other section of the Education Law or regulation with respect to East High School for a designated period of time. The position reports directly to, and works under the general supervision of the Education Partnership Organization Superintendent or other higher-level staff member. General supervision may be exercised over a clerical staff. Does related work as required.

TYPICAL WORK ACTIVITIES : (All need not be performed in a given position. Other related activities may be performed although not listed.)

Maintains records and compiles supplied information into reports;

Drafts letters, news releases, speeches, presentations and independently formulated correspondence and reports dealing with well-defined administrative activities;

Maintains and establishes confidential files and general office files;

Schedules conferences and meetings and arranges all appointments and maintains calendar for the EPO Superintendent;

Receives and screens incoming visitors, telephone calls, and inquiries dealing with highly sensitive issues and alerts appropriate staff accordingly;

Retrieves materials from files and compiles into usable form;

Completes vouchers and attaches expense statements;

Makes travel arrangements securing tickets and cash advances when appropriate;

Operates standard office machines such as a computer, copier and fax machine.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONALCHARACTERISTICS : Thorough knowledge of the EPO organization, functions, policies and regulations of the school; good knowledge of standard office procedures, practices and methods; good knowledge of English composition, grammar, and spelling; good knowledge of format, terminology and vocabulary used in business correspondence; ability to take and transcribe dictation; ability to type rapidly and accurately; ability to perform independently complex secretarial and routine administrative assignments; ability to construct and incorporate paragraphs into routine correspondence and written directions; ability to organize and interpret and carry out complex oral and written directions; ability to organize and maintain alphabetical filing system; good judgment; ability to communicate orally and in writing; ability to establish and maintain effective relationships with the public; record keeping ability; physical condition commensurate with the demands of the position.