This is a full time 1.0 FTE/8 hour a day position that works on a CL-10 month work schedule.

Performs a variety of office secretarial, bookkeeping and administrative duties which require a broad knowledge of both secretarial and clerical practices and procedures. 
Serves as secretary to an elementary school principal and staff. The position requires a thorough knowledge of all school functions, procedures, building facilities, and applicable district and school rules, regulations and policies. 

Exercise considerable discretion in the protection and release of confidential information and in the interpretation and administration of policies and procedures within guidelines set by the administrator. 

Responsible for attendance, enrollment and transfer records, administration of the food program, maintenance of books for school funds and accounts, monitoring of budget status, administration of minor first aid and medications to students, and arrangements for building maintenance and security. 

Site Specific Skills:
1.  Preferred ability to speak Japanese or understand Japanese.
2.  Ability to work with parent volunteers of different ethnic and social backgrounds.  Ability to communicate and work with an ethnically diverse student and parent population.

Required Knowledge, Skills and Abilities:
Knowledge of secretarial and clerical practices and procedures including bookkeeping methods and procedures.  
Ability to type at 60 wpm; ability to learn use and application of new computer hardware and corresponding software programs.  

Ability to proficiently operate current office technology and equipment (e.g., computer systems, ten-key calculator, fax, copiers, etc.)  

Working knowledge of district and school rules, regulations and policies applicable to area of assignment.  

Ability to work effectively with district personnel, administrators, school staff, elementary aged students, volunteers, parents and the general public.  

Ability to communicate effectively orally and in writing.  

Knowledge of first-aid procedures; ability to learn proper methods of dispensing medications.  

Ability to learn Elementary School enrollment, transfer, attendance and meal program record keeping systems and reporting requirements.  

Ability to lead the work activities of subordinates.
Experience differentiating practices for diverse populations.
Ability to work effectively and collaboratively with diverse students, staff, and community populations.

Minimum Qualifications:

1. Three years of recent experience in secretarial position requiring extensive public contact and interaction and a wide variety of secretarial and clerical duties including lead worker responsibilities.
   
2. Previous training and experience in bookkeeping. 
3. Previous experience in public school secretarial work preferred.
4. Bilingual proficiency and/or multicultural experience strongly preferred.
    

Additional Information:

Complete application in its entirety.  Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail.  All applications must be submitted using the GovermentJobs website.  It is your responsibility to submit a complete application.  Submitting an application does not guarantee any candidate an interview.  Candidates are interviewed by appointment only.  If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J.  Applicants would be responsible for the one-time fingerprint clearance fee.

 

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, color, religion, ancestry, national origin, disability, gender or sexual orientation in admission or access to the treatment of employment in its programs and activities as required by state and federal law.  If you have any complaints, please contact the HR Department at (541) 790-7660.

To view a complete job description please visit the Eugene School District 4J website at http://www.4j.lane.edu/hr/jobdescriptionsandclassif/