Hours: 8 hours per day

Contract Status: Regular/Probationary

Start Date: As soon as possible

Calendar: 230 Day - Classified

PURPOSE: Administrative Assistant 3/Office Manager exercises independent judgment to manage a school, program, or division operation, and serves as a leader in the areas of risk management, personnel, communications, and technology.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Lead role in:

Identifying potential risk in the building, i.e., physical risk situations;

Knowing which resources to access (people, things, organizations);

Designing or providing input to a plan of action, as appropriate;

Interacting with appropriate people/organizations, and

Implementing the action plan.

Exercises independent judgment to manage building/program operations in a manner consistent with administrative direction, district policies and procedures, and goals of the instructional program.

Plan and develop hiring processes in the building/program. Ideally, a principal/administrator could choose to limit his/her participation in the process to showing up for the interviews.

Design communication plans for the building/program. This includes press releases, letters, communication strategies, etc. Communications, both oral and written, may be for emergency situations, school programs/offerings, marketing, etc.

Maintains, stores, and retrieves information in a timely, accurate, and efficient manner using standard office systems, equipment, and software.

Assists with development and implementation of building/program budgets in accordance with standards set by district policy and the law.

Lead role in the development and implementation of building/program budgets in accordance with standards set by district policy and the law. This may include developing staffing plans in accordance with the budget.

Assist others with clarification of policy, law, and contracts to help an employee, parent, student or community member understand what it means or what is expected.

Leads the work of others, as assigned, in a manner that promotes team development and effective work.

Take the lead in coaching other staff members. He/she may be asked schedule work or otherwise lead the operations of the building/program.

Maintain high level of technology knowledge and serve as a coach for building/program staff.

Makes independent decisions, in response to requests for meetings or other commitments, to maximize the efficient use of administrative time.

Represents administrators, as assigned, in communications with staff, parents, the public, and students to facilitate issue resolution, provide accurate information, and support effective program management.

Supervises students outside the classroom, as assigned, to support the district's discipline and instructional programs.

Performs minor medical and health procedures as requested in a manner which meets state and district guidelines.

Provides other related services as assigned.

GENERAL PERFORMANCE REQUIREMENTS:

Perform duties in a courteous and efficient manner that builds the confidence of staff, students, and the public in the Corvallis School District and enhances learning.

Observe laws, district policies and procedures, and professional standards for the position.

Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.

Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedule.

Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.

Respect confidential information and the privacy of students, staff, and parents.

Support students and staff in the district's career-related learning standards to encourage the development of independent work skills through career exploration and community involvement.

Develop job skills necessary to meet changes in the position.

Maintain personal appearance and hygiene appropriate to the position as defined by the district.

Meet applicable district physical ability/health and safety guidelines for the position.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to understand and explain the building/program's instructional goals and carry out work assignments in a manner that supports those goals.

Ability to communicate effectively, both orally and in writing.

Mastery of office equipment and technology.

Ability to interact effectively and collaboratively with individuals and groups of all ages, which requires use of conflict resolution skills.

Experience working with diverse groups.

Ability to develop program budgets and provide oversight of expenditures within an established budget.

Ability to read and understand collective bargaining agreements, policies, administrative rules, and related documents.

Ability to facilitate group activities/meetings.

Ability to independently plan, organize, and carry out work assignments, and to plan and direct the work of assigned staff or students.

Ability to implement the district's evaluation process and procedures.

Ability to understand and implement the school/program's student discipline policy and to manage student behavior effectively outside a classroom setting.

Ability to effectively perform multiple, simultaneous tasks with numerous interruptions.

Ability to obtain specialized training as required.

Ability to travel among district facilities as needed; if driving, the ability to meet district driving standards.

Standard First Aid certification, or the ability to obtain certification within two months of hire, may be required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The employee is required to frequently walk (occasionally on an uneven surface), occasionally sit and reach with hands and arms (frequently reaching above the shoulder), stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

While performing the duties of the position, the employee works with standard office and or instructional equipment with moving mechanical parts. The employee frequently is required to use hands for fine and repetitive manipulation and required to sit for long periods of time. The employee's work is almost exclusively indoors.

The employee regularly is exposed to stress, bodily fluids, and infectious materials due to student or employee illness or injury. The employee may be exposed to blood borne pathogens. The employee regularly must lift, move, and/or carry 10 to 20 pounds, frequently lift and/or move up to 50 pounds with assistance, and occasionally lift and/or move more than 100 pounds with assistance.

NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.

Additionally, Interviews will be scheduled electronically through TalentEd Recruit & Hire, using the email you have provided on your application. Please be sure to check email and your Recruit & Hire account regularly.

The Corvallis School District does not discriminate on the basis of age, citizenship, color, disability, gender expression, gender identity, national origin, parental or marital status, race, religion, sex, or sexual orientation in its programs and activities, and provides equal access to designated youth groups. The following person has been designated to handle inquiries regarding discrimination: Jennifer Duvall Human Resources Director and Title IX Coordinator, jennifer.duvall@corvallis.k12.or.us mailto:jennifer.duvall@corvallis.k12.or.us" target="_blank 541-757-5840

Primary Location District Office
Salary Range $17.63 / Hourly
Shift Type Full Time