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Special Education Business Operations Coordinator

Employer
Prince George's County Public Schools
Location
Upper Marlboro, MD, US
Salary
Competitive
Job Title:
Special Education Business Operations Coordinator

Location:

Organization Name:
Department of Special Education

Department Description:

Under the direction of the Executive Director of Special Education, the Special Education Business Operations Coordinator will be responsible for the overall administration, supervision and coordination of operations in the Department of Special Education for data management and technology, fiscal management, capital improvement projects impacting students with disabilities, pupil accounting and school boundaries for students with disabilities, and human resources functions for special education positions.

Brief Description:

Executive Grade 1 Position

Salary: $74,626 - $145,524

Closing Date: March 2, 2018

Detailed Description:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • Guides the development and management of the special education annual budget, including maintaining effective position and financial control systems and procedures, and ensuring delivery of quality service;
  • Supervises and manages the office of Data Management & Technology in the Department of Special Education, ensuring all special education data is compiled, analyzed and reported to meet all district, state and federal reporting requirements and timelines;
  • Disaggregates systemic data, tracks trends, and produces quarterly reporting on student educational data, including Least Restrictive Environment (LRE), Maryland Online Individualized Education Programs analytics to assist with data driven decisions;
  • Manages all fiscal and grant management responsibilities including contracts, partnership agreements, Memorandums of Understandings (MOUs), calculation and maintenance of the Special Education MOE (Maintenance of Effort), and oversight of the systemic cost analysis for Nonpublic Placements to ensure district compliance with state and federal mandates;
  • Represents the department as a liaison with capital improvement projects and pupil accounting and school boundaries impacting students with disabilities;
  • Coordinates operations associated with human resources, including staffing of over 4,000 special education personnel system-wide through established Department of Special Education staffing formulas;
  • Interprets Board policies and procedures to staff and advises the Executive Director on policies and procedures pertinent to the operation of the department within the division;
  • Develops department processes and procedures to ensure district is in compliance with all state, federal, and local requirements;
  • Attends Board of Education meetings as requested to respond to programmatic inquiries as related to Special Education operational functions;
  • Writes and disseminates communication documents including department processes and procedures, grant reports, newsletters, compilation reports, internal and external memoranda, surveys, profiles, evaluations, and performance reports;
  • Serves in the absence of the Executive Director of Special Education when requested, communicating department directives and serving as a liaison to the school system and other agency personnel; and
  • Performs other duties as assigned.


  • Job Requirements:

    The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • A minimum of two years of experience supervising business operations, financial and data management experience in a large public sector organization, functional knowledge and skills in the area of data analysis, reporting and information technology systems;
  • Considerable knowledge of public administration principles and practices;
  • Ability to perform executive level supervision for processing of complex economic/fiscal transactions, financial accounting and reporting, and cash management operations for the department;
  • Thorough knowledge of federal, state and local governmental and other agency relationships and budgetary requirements affecting public school operations;
  • Demonstrated functional knowledge and skills in the area of information technology particularly as it relates to Enterprise Resource Planning (ERP) systems;
  • Demonstrated knowledge and experience with formulation, development, and implementation of strategic planning to support the overall objectives of the school system and the educational foundation;
  • Demonstrated leadership and administrative competency;
  • Proficient in Microsoft Office, with particular strength in Excel, and experience in Oracle software supporting accounting, budgeting, procurement, human resources, and payroll functions;
  • Thorough knowledge of software development practices, business and administrative management systems, and student and personnel records systems; and
  • Demonstrated written and oral communication skills, and effective human relations skills.

  • EDUCATION REQUIREMENTS:

    Master's degree from an accredited institution with concentration in finance, business management, accounting, public administration or a related field preferred; Bachelor's degree required. Increasingly responsible experience in financial management and administration required, with a minimum of two years of financial management/analytical experience in a large public sector organization preferred.

    CERTIFICATION REQUIREMENTS:

    None Required.

    SUPERVISORY RESPONSIBILITIES:

    Oversees and provides guidance and direction to the unit staff.

    PHYSICAL DEMANDS:

    The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

    WORKING ENVIRONMENT:

    The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

    ADDITIONAL INFORMATION:

    None.

    Additional Details:

    Direct Deposit is expected as a condition of new hire employment.

    Based on the settlement agreement reached in Administrator, Wage and Hour Division, U.S. Department of Labor v. Prince George's County Board of Education, OALJ Case No. 2011-LCA-00026, PGCPS is ineligible to sponsor foreign nationals for U.S. employment under any temporary or permanent visa program. As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.

    How To Apply:

    To submit an application online select apply.

    Please provide three (3) current professional references on resume.

    Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the HR Employee Services Center at 301-780-2191.

    Appropriate accommodations for individuals with disabilities are available upon request.


    Minimum Salary:

    Maximum Salary:

    Currency:
    USD

    Shift Work Preferences:

    Certified Teacher?:

    Certification Subject Areas:

    Amount of Travel:

    Work At Home:

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