SUMMARY: Under minimal supervision, manage school financial transactions including processing student financial data and fines. Often requires independent judgment and decision making in absence of Principal.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Review, understand and administer Board/District policies and Financial Services Guide procedures. Serve as a business and budget resource to the principal, faculty, student and parent organizations. Explain financial, accounting and purchasing regulations and policies.

Organize, monitor and maintain all school accounting and financial records including periodic financial statements and accounting reports. Prepare, interpret and present reports on all school financial matters as required to various groups and individuals.

Maintain job skills to keep pace with changing technology and internal systems, primarily computer systems. Participate in district offered training classes in order to maintain job skills.

Develop and implement internal procedures for the approval of orders and payments following the procedures in the Financial Services Guide.

Process purchase orders for supplies, equipment and/or purchased services for instructional, front office, student activities and/or athletics in accordance with District policy. Prepare request for payment for supplies, equipment and/or purchased services for instructional, front office, student activities and/or athletics in accordance with District policy. Prepare journal entries and budget transfers.

Prepare all vouchers, requisitions, purchase orders and district p-card orders for grant funds. Understand and follow accounting requirements specific to each grant. Monitor expenditures on grant financial reports.

Manage and reconcile district p-cards for your location.

Distribute and reconcile petty cash.

Collect, receipt and deposit all revenue from special events and all money transactions from students, parents, vendors and staff. Collect and manage returned checks.

Organize, coordinate and conduct the fall and second semester registration process. This includes the collection of student fee payments and distribution of student I.D.'s and pictures, schedules, school material and parking permits.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required, plus technical courses in business, finance, bookkeeping, accounting, and/or computers equivalent to up to one year of college. Required to complete district medication administration and health room back up training within first month of hire. Annual training also required.

EXPERIENCE: 2-3 years total experience in finance, bookkeeping, and large computer financial systems. Experience in a school setting or with school accounting preferred.

SKILLS, KNOWLEDGE, & EQUIPMENT: Requires math, accounting, and bookkeeping skills as well as oral and written communication and interpersonal skills. Must have the ability to handle multiple tasks and deadlines and the ability to maintain confidentiality in all aspects of the job. Operating knowledge of and experience with computers, office software (Microsoft Office - Word & Excel), Internet, e-mail and general office equipment is required as well. Will be required to take the Financial Skills Assessment and/or other prequalification test as part of the application process.

CERTIFICATES, LICENSES, & REGISTRATIONS: CPR/First aid highly recommended

SUPERVISION/TECHNICAL RESPONSIBILITY: Responsible for assigning, directing work, and training paraprofessionals, school secretaries, and/or student aides in the office. Spends less than 50% of time conducting supervisory responsibilities. Act as a resource for school staff, administrators, students, teachers, and parents regarding school financial matters.

CONTACTS: Daily/Weekly contact with persons within/outside department/building, students, parents, vendors/suppliers, general public, applicants, and/or District advisory committees to maintain relationships, resolve problems, and negotiate matters, often involving confidential matters.

SAFETY TO SELF AND OTHERS: High exposure to self to repetitive motion injuries due to key boarding. Low exposure to self to cuts and bruises due to typical office accidents.

The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; climb or balance; and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The noise level in the work environment is sometimes hectic and there may be frequent interruptions.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, instruct, compute, evaluate, use interpersonal skills, compile, and negotiate. The employee is frequently required to synthesize.

JUDGMENT AND DECISION MAKING: Work is assigned by Principal or self. Requires strong judgment, analytical skills, and tact to determine the appropriate handling of school financial transactions, the urgency of a situation, and the appropriate action within District policies and procedures, often in the absence of the supervisor. Decision making is guided by Board and District policies and procedures, accepted professional standards, and/or good personal judgment. Decision making may require collaboration with administrators, certificated or classified staff, parents, vendors, and/or students. Errors in decision making could lead to loss of confidence in or impact the image of the District and/or school, and/or result in inaccurate school records/finances. Supervisor is involved only in major decisions.

DIVERSITY OF DUTIES: Duties require cross training in accounting, finance, and/or budget and total operations and internal systems of school and other departments. Duties and actions impact individuals within the school, parents, students, staff, and/or community.
Important Notice Regarding Licensed Positions:
Job Status Type is Referenced Above in Job Posting:
Job Status: Ongoing
A successful external applicant will be issued a probationary contract. A successful internal applicant that currently holds a probationary or non-probationary contract with Jeffco Public Schools will maintain that contract status.
Job Status: Temporary
A successful external applicant will be issued a one year, temporary contract. A successful internal applicant currently holding a Jeffco probationary contract will be issued a one year, temporary contract. A successful internal applicant currently holding a Jeffco non-probationary contract, will forfeit their non-probationary status. Please contact Employment Services for questions.

Equal Employment Opportunity
The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, sex, disability.


Salary:
http://www.jeffcopublicschools.org/employment/salaries/
Benefits:
http://www.jeffcopublicschools.org/employment/benefits/