427020 Secretary to Principal HS
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Job Title: Secretary to Principal HS

Wage/Hour Status: Hourly, Non-Exempt

Reports to: High School Principal

Pay Grade: 307

Dept/School: High School

Date Revised: October 28, 2010

Primary Purpose

Provides technical assistance in the daily operation of the high school campus.

Qualifications

Education/Certification
High school graduate or GED certificate

Special Knowledge/Skills
• Passing scores at the promotional level on district's clerical tests
• Excellent organization, communication, public relations and interpersonal skills
• Ability to record and transcribe minutes of meetings
• Knowledge of computers and software applications

Experience
Three years clerical or secretarial experience

Major Responsibilities and Duties

1. Work under general or specific direction from the principal, but performs duties with considerable
independence.

2. Exercises judgement based on knowledge and experience to plan details of the work and to select
appropriate methods or processes to accomplish work objectives.

3. Works independently receiving general supervision and guidance.
4. Performs routine tasks to generate department documentation, records and correspondence.
5. Assists the Principal with the production of reports and documents; provides secretarial services.
6. Receives department mail.
7. Locates and attaches files of other reference information and correspondence to be answered by

supervisor.
8. Maintains responsibility for accuracy and completeness of records for a department or school, i.e.,

filing, memos, letters and weekly calendars.
9. Prepares, posts, and maintains payroll and related records for the school. Responsible for weekly time

sheets, scheduling flex/compensatory time and all computer entry.
10. Monitors the department communication center by answering telephones, directing calls, and receiving

messages.
11. Maintains an optimal level of accuracy for assigned work to ensure compliance with established

policies and procedures.
12. Provides reports, correspondence and verbal assistance to school officials.
13. Takes minutes of meetings.
14. Schedules appointments and maintains a calendar for the Principal.
15. Coordinates specific work requiring the participation of other departments.
16. Instructs and coordinates clerks in lower level positions.
17. Provides instructions to other employees under the supervisor's direction.
18. Manages travel arrangements for Principal and submits applicable paperwork.

427020 Secretary to Principal HS
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Equipment Used

LAN Computers (DELL), File Server, LaserJet 5 printer, Fax Machine, Copier, Risograph and
Calculator.

Physical and Mental Job Requirements

Mental Demands/Physical Demands/Environmental Factors
Works with frequent interruptions; maintains emotional control under stress. Repetitive hand motions,
prolonged use of computer.

Terms of Employment

221 days: hourly rate to be established by the Board of Trustees

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not
an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved: _____________________________________________________________

Job Title: _____________________________________________________________

Date: _________________________________

Approved: _____________________________________________________________

Job Title: _____________________________________________________________

Date: _________________________________

My supervisor has reviewed this job description with me and has provided me a copy.

Employee: ______________________________________________

Date: __________________________________

The El Paso Independent School District does not discriminate in its educational programs or employment practices on
the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic
information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries
concerning the application of Titles VI, VII, IX, and Section 504 may be referred to the District compliance officer,
Patricia Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Cecilia Whiteman at 230-
2836.

427020 Secretary to Principal HS
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El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo
usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar,
discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley.
Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito,
Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Cecilia Whiteman al 230-
2836.