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Legal Clerk - Downtown, Oahu

Employer
Hawaii Department of Education
Location
Honolulu, HI, US
Salary
Competitive
Job Preferences
  • Amended 1-2-19: Monthly Salary
  • LEGAL CLERK
    $3,185.00 per month (SR-14)
  • Location:
    Downtown, Oahu
  • The immediate vacancy is located in the Office of the Superintendent.
  • NOTE: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself eligible for temporary positions increases your employment possibilities and may lead to permanent opportunities.

    A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
  • This class reflects responsibility for independently performing a wide variety of legal clerical work in support of attorneys which primarily involve the preparation, processing and filing of a variety of complex legal and court documents with courts or quasi-judicial bodies. The work involves responsibility for preparing a successive variety of documents for each case which requires a variety of specialized procedures for preparation, processing and filing. A position in this class is required to prioritize assignments in order to complete preparation and processing of legal and court documents for various cases within frequent time constraints and established deadlines.
  • Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.

    Note: Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

    To qualify, you must meet all of the following requirements:
  • Prerequisite Knowledge and Abilities Required:
    Knowledge of Legal documents preparation, processing and filing practices and procedures; legal terminology; format, content and use of legal documents; various types of court actions and associated processes and procedures; court functions; legal office clerical practices and procedures; and grammar, spelling, punctuation, word usage and sentence construction.

    Ability to:
    Prepare, process and file a variety of legal and court documents in proper format, in accordance with established procedures; type accurately (using a typewriter or word processor) from plain or corrected copy or dictaphone, at the rate of 40 net words per minute; carry out legal office clerical routines; and deal effectively with others.

    Basic Education Requirements:
    Graduation from high school, or equivalent, with satisfactory completion of courses which provided knowledge of English grammar, spelling, punctuation, word usage and sentence construction and demonstrated a high degree of verbal skill. Excess experience as described below or other work experience which demonstrated the knowledge and abilities described in this paragraph may be substituted for education on a year-for-year basis.

    Experience Requirements:

    Clerical-Typing Experience:
    Two (2) years of progressively responsible work experience which involved the operation of a typewriter (or word processor) in performing a variety of standard clerical work such as typing of correspondence, reports and other material. Such work must have demonstrated knowledge of English grammar, spelling, punctuation, word usage and sentence construction; office clerical procedures; common office appliances and equipment; and the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; and operate various kinds of office equipment.

    Specialized Experience:
    Two (2) years of progressively responsible legal clerical work experience which involved preparing, typing, processing and filing legal documents and which demonstrated the prerequisite knowledge and abilities described above.

    Skilled Typing Requirement:
    Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy or dictaphone at the rate of 40 net words per minute.

    Substitutions Allowed:
    1. Excess Specialized Experience may be substituted for Clerical-Typing Experience.
    2. Successful completion of a substantially full-time clerical, stenographic or secretarial curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in typing, basic English, general clerical procedures, and office machines may be substituted for the required Clerical-Typing Experience on the basis of fifteen semester credits of satisfactorily completed course work for one-half year of experience.
    3. Successful completion of a substantially full-time legal secretarial curriculum of four semesters or five quarters leading to a degree or diploma at an accredited community college, business or technical school which included courses in typing, English, legal documents preparation, legal terminology, and legal office practices and procedures may be substituted for the required Clerical-Typing Experience and one year of the required Specialized Experience.
    4. Successful completion of a substantially full-time legal secretarial curriculum of one semester leading to a certificate at an accredited community college, business or technical school which included course work in legal documents preparation, legal terminology, and legal office practices and procedures may be substituted for six months of Specialized Experience.
    5. Training received in an accredited legal assistant training program which included course work that provided knowledge of legal documents preparation, legal terminology and legal office practices and procedures may be substituted for the Specialized Experience on the basis of fifteen semester credits of satisfactorily completed course work for one-half year of experience up to a maximum of one year of Specialized Experience.
  • All documents submitted to us become the property of the Department of Education.

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