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District Office Administrative Assistant/Human Resources

Employer
Union Elementary School District
Location
Tolleson, AZ, US
Salary
Competitive
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  • Position Type:
    Secretarial/Clerical


  • Date Posted:
    9/26/2024


  • Location:
    Union Elementary School District Office
    (High-Needs School)


  • Date Available:
    ASAP


  • Closing Date:
    10/10/2024


  • Job Description
    Union Elementary School District - AZ
    Administrative Assistant - Human Resources
    Purpose
    The job of Administrative Assistant - Human Resources is done for the purpose/s of providing support to the
    educational process with specific responsibilities for the delivery of human resource services with specific
    responsibility for supporting department staff; providing information to applicants and employees; maintaining
    records; and completing assigned projects and tasks.
    This job reports to Assigned Administrator
    Essential Functions
    Administers pre-employment proficiency tests for the purpose of ensuring eligibility for employment.
    Assists with employment process (e.g. callbacks, scheduling interviews, notification, new employees, etc.)
    for the purpose of meeting district staffing requirements while complying with established guidelines.
    Attends meetings, workshops, and seminars for the purpose of gathering information required to perform
    functions.
    Compiles data from a variety of sources (e.g. applicants, employees, benefit carriers, outside agencies, etc.)
    for the purpose of complying with financial, legal and/or administrative requirements.
    Maintains an inventory of items (e.g. handbooks, applications, benefit packets, personnel forms, etc.) for the
    purpose of ensuring availability as needed.
    Performs record keeping and clerical functions (e.g. scheduling, copying, faxing, answering phone, etc.) for
    the purpose of supporting department staff.
    Prepares a variety of reports and related documents (e.g. classified and certificated reports, leave of
    absence forms, recruitment packages, etc.) for the purpose of providing documentation and information.
    Processes documents and materials (e.g. applications, changes in employment status, payroll changes,
    substitutes, etc.) for the purpose of disseminating information to appropriate parties.
    Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of
    providing information and/or providing direction.
    Retains a variety of employment files (applicants, seniority and eligibility lists, test scores, etc.) and records,
    compiling pertinent employee information (salary, probationary period, eligibility, etc.) for the purpose of
    ensuring accuracy of employee's compensation, maintaining eligibility for position and complying with
    mandated requirements.
    Supports new employee orientation (e.g. introducing personnel, payroll, and benefit policies, assisting with
    enrollment forms, etc.) for the purpose of ensuring employees are knowledgeable of current practices and
    administrative processes.
    Other Functions
    Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning
    of the work unit.
    Job Requirements: Minimum Qualifications
    Skills, Knowledge and Abilities
    SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job
    conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing
    Administrative Assistant - Human Resources

    and maintaining accurate records; planning and managing projects; operating standard office equipment; and utilizing
    pertinent software applications.
    KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read
    technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.
    Specific knowledge based competencies required to satisfactorily perform the functions of the job include: standard
    office software; office methods and procedures; business telephone etiquette; and concepts of grammar and
    punctuation.
    ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic,
    job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing
    defined but different processes; and operate equipment using standardized methods. Ability is also required to work with
    a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related
    equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires
    independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based
    competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; establishing
    and maintaining effective working relationships; working with detailed information; adapting to changing priorities; and
    working with frequent interruptions.
    Responsibility
    Responsibilities include: working under limited supervision using standardized practices and/or methods; providing
    information and/or advising others; tracking budget expenditures. Utilization of some resources from other work units is
    often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
    Work Environment
    The usual and customary methods of performing the job's functions require the following physical demands: some lifting,
    carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger
    dexterity. Generally the job requires 70% sitting, 20% walking, and 10% standing. This job is performed in a generally
    clean and healthy environment.
    Experience: Job related experience with increasing levels of responsibility is required.
    Education: High school diploma or equivalent.
    Equivalency:
    Required Testing: Certificates and Licenses
    Valid Driver's License & Evidence of Insurability
    Continuing Educ. / Training: Clearances
    Criminal Background Clearance/Fingerprint Clearance
    MMR
    FLSA Status Approval Date Salary Grade
    Non Exempt 115

    Inspiring Hope and Empowering All Students to Courageously Pursue their Goals and Dreams.
    Administrative Assistant - Human Resources

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