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Office Administrator II

Henrico County Public Schools
Henrico, VA, US

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Job Details

Job Title

Office Administrator II


Henrico, VA, US

Organization Name

HCPS - Chamberlayne Elementary School

About Us

Henrico County Public Schools is one of the six largest public school divisions in Virginia with a nationally recognized educational program. Henrico County is a suburban community surrounding the city of Richmond, VA. We are 104 miles from the Atlantic Ocean to the east; 94 miles from the scenic Skyline Drive to the west; 106 miles from Washington, D.C. to the north; and 75 miles from the North Carolina border to the south.

Our Mission:
Henrico County Public Schools, an innovative leader in educational excellence, will actively engage our students in diverse educational, social, and civic learning experiences that inspire and empower them to become contributing citizens.

General Statement of Duties

This is a 260-days (12 months), 8 hours per day position. The starting salary is $47,788.00 or based on promotion policy for internal candidates. This position is available on August 1, 2024, for the 2024-25 school year.

Essential Duties

Performs a wide variety of accounting/financial tasks;
Receives forms and documents from vendors, verifies and processes for payment;
Ability to proficiently read, spell, and proofread sometimes complex material;
Ability to file through alphabetical, numerical, and chronological systems;
Ability to maintain records, organize, and effectively use the telephone;
Ability to understand and efficiently follow and carry out directions;
Ability to interpret written material and effectively communicate verbally;
Knowledge necessary to compose and prepare effective correspondence;
Ability to schedule and coordinate meetings and conferences;
Ability to accurately verify data;
Oversee SmartFind functions and processes for the school;
Ability to learn the policies, procedures, and services provided by the administrator to whom assigned;
Ability to exercise mature judgment and to make independent decisions in accordance with established policies and procedures;
Ability to establish and maintain effective working relationships with other employees and the general public;
Ability and desire to convey a positive and sincere image to patrons and the community at large;
Maintain Facility Use master calendar and requests;
Serves as back-up for Attendance and Registrar duties; and
Performs other duties as required.

Minimum Qualifications

A high school graduate or equivalent (business school or some college preferred). Leadership qualities and communication skills are necessary. Ability to use computers in a broad range of applications such as but not limited to the following: Word Processing, Spreadsheet Data Entry and Spreadsheet Design, Database Maintenance, and Internet Search Engines. Experience with Oracle, Google Docs, HCPS Web Reporting, MacSchool, SmartFind, and Entourage preferred.

Additional Information

This is an 8-hour per day, 260-days (12 months) position. The starting salary is $47,788.00 or based on promotion policy for internal candidates. This position is available on August 1, 2024, for the 2024-25SY. Vacancy is open until filled.

How To Apply

To be considered for the listed vacancy, all applicants must complete the online application.

Please upload transcripts (if applicable) and resume. If unable to upload transcripts and/or resume, please mail, fax, or hand-deliver to:
Henrico County Public Schools
Department of Human Resources
P.O. Box 23120
3820 Nine Mile Rd
Henrico, VA 23223-0420
Fax: (804) 652-3763

The School Board of Henrico County is committed to nondiscrimination with regard to sex (including pregnancy), gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information, or any other characteristic protected by law (except where such is a bona fide occupational qualification), in employment or in its programs and activities.

Minimum Salary

Maximum Salary



Main Organization

Public Schools Public Schools

Employment Status

Permanent Fulltime Permanent Full-time

Amount of Travel

Work At Home


Henrico County Public Schools expresses a divisionwide commitment to every student by communicating a vision of inclusiveness: “The right to achieve. The support to succeed.” The school division also embraces four critical cornerstones: Student Safety, Academic Progress, Closing Gaps and Relationships.

The school system serves the families of Henrico County, Virginia, a diverse community of more than 320,000 which wraps west, north and east of the independent city and state capital of Richmond. Henrico is Virginia’s fifth-most populous county.

HCPS is the sixth largest public school division in Virginia, and is comprised of 72 schools and program centers serving more than 50,000 students. The division’s schools reflect the geographic diversity of Henrico County, and lie in bustling near-urban and suburban settings; small towns; and quiet rural areas.

Academic excellence and opportunity are hallmarks of Henrico County Public Schools. Twenty-three division schools earned 2017 Virginia Index of Performance awards for advanced learning and achievement, presented by Gov. Terry McAuliffe and the Virginia Board of Education. HCPS was again tops in the Richmond region with the most schools earning the distinction. Short Pump Middle School was one of only nine schools in the commonwealth to earn the highest designation.

HCPS also leads central Virginia in teachers certified by the National Board for Professional Teaching Standards. Completion of the rigorous process is the profession’s highest mark of accomplishment.

Henrico Schools has robust programs and support services for families of students with special needs; gifted students; homebound and homeschooled students; and students learning English as a second language.

Each of the division’s high schools is fully accredited and hosts an academic specialty center. The specialty centers allow students with clear interests the chance to focus on a preferred area, such as engineering, the arts or world languages. Three middle schools offer the International Baccalaureate Middle Years program and two high schools offer the International Baccalaureate Diploma program.

The division also has cutting-edge programs in career and technical education, at individual schools and at two Advanced Career Education centers. From learning about sustainable seafood in culinary arts classes to applying technology concepts at Richmond Raceway, HCPS’ Department of Career and Technical Education helps students become effective participants in the international economy.

From academics to athletics, from the arts to career skills, Henrico County Public Schools is proud to be part of helping our community thrive by ensuring that each child has the right to achieve and the support to succeed.


Company info
3820 Nine Mile Road
Human Resources

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