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Curriculum Dept. Secretary (Job Grade 4)

Job Details

Position Type:
Secretarial/Clerical

  • Date Posted:
    12/18/2023


  • Location:
    Administration Center - Allentown, PA


  • Clerical Twelve Month (Job Grade 4)
    Curriculum Dept. Secretary
    Starting Salary: $33,492


    Qualifications:
    1. Two to three years of related experience and/or training as an administrative assistant.
    2. Ability to read, comprehend and carry out instructions (written, verbal, or diagram), correspondence, and memos.
    3. Ability to perform basic and advanced mathematical functions, including addition, subtraction, multiplication, and division in all units of measure using whole numbers, common fractions and decimals.
    4. Proficient to advanced experience with programs and software such as the Internet, web-based applications, spreadsheets (Microsoft Excel), word processing (Microsoft Word), and databases
    5. Consistent record of satisfactory work performance.
    6. Acceptable criminal and child abuse clearances (Acts 34, 114, and 151).
    7. Such additional or alternatives to the above qualifications as the Board or Superintendent may determine appropriate and acceptable.

    Summary
    Supports the designated administrator by performing responsibilities that include, but are not limited to answering and screening phone calls; coordinating staff schedules and appointments; filing and maintaining correspondence; data entry; and assisting with the management of budget, grant and/or programs and coordinating varied aspects of the office through the duties listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Essential Duties and Responsibilities:
    1. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.
    2. Assists in maintaining accurate records in print and electronic format to comply with local, state and/or federal requirements.
    3. Organizes and maintains file systems, files correspondence, and other records in paper and electronic formats.
    4. Tracks and maintains budgets.
    5. Generates invoices and purchase requisitions as needed.
    6. Retrieves/enters information and generates reports.
    7. Composes and types routine and ad-hoc correspondence.
    8. Communicates with a variety of partners such as staff, parents, vendors/contractors, and external partners as required.
    9. Answers and screens supervisor's telephone calls and arranges conference calls.
    10. Coordinates supervisor's schedule and makes appointments.
    11. Greets scheduled visitors and conducts them to appropriate areas or persons.
    12. Arranges and coordinates travel schedules and reservations.
    13. Performs secretarial duties and responsibilities as assigned by the supervisor.
    14. Conducts research and compiles and types statistical reports as required.
    15. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records or transcribes minutes of meetings.
    16. Prepares outgoing mail and correspondence, including email, faxes and monthly bulk mailings as required.
    17. Orders and maintains supplies and arranges for equipment maintenance.
    18. Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.?

    Share in our community! Grow with our students! Join our district today and be a part of our future!

    The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.

    The Allentown School District offers a comprehensive benefits package to those who qualify.
    This may include*
    o Medical Insurance
    o Dental Insurance
    o Vision Reimbursement
    o Tuition Reimbursement
    o Personal and Sick time
    o PSERS Retirement Fund

    *Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.

    Company

     

    VISION

    Each and every student, with the active support of the entire

    community, will graduate ready to thrive in a diverse and

    complex world.

    Company info
    Website
    Telephone
    484-765-4231
    Location
    31 S Penn St
    Allentown
    Pa
    18102
    US

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