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Doyle - Executive Director - Madison School & Community Recreation (MSCR) 1.0 FTE

Doyle - Executive Director - Madison School & Community Recreation (MSCR) 1.0 FTE

Mscr Central

123,637.50 - 137,173.50

Purpose of Position:

The purpose of this position is to oversee the planning, organization, promotion, and delivery of comprehensive, year-round, high-quality recreation and enrichment programs and services that enhance the quality of life for individuals in the Madison Metropolitan School District and the community.

Madison School & Community Recreation serves 90,000 participants annually with a $16 million budget. Program areas include aquatics, day camps, K-12 after-school programming, youth and adult sports, arts, enrichment, summer programming and fitness utilizing over 150 community and school facilities, including the following MSCR facilities: five program centers, two challenge courses, and the Madison School Forest.

Supervisory and Leadership Responsibilities:

Directly supervises division supervisors and select support staff. Provides overall organizational leadership to full-time staff and nearly two thousand part-time, seasonal staff that work in MSCR programs throughout the year.

Set overall department direction through the development and maintenance of a strategic plan. Work with and develop plans with other government and non-profit agencies to meet community needs through recreation and enrichment programs. Respond to operational problems and to public and/or staff complaints. Assist staff in resolving program, staffing, equipment, and facility issues. Research, establish and update department policies and operating procedures. Develop partnerships and administer service contracts and service agreements. Visit program sites to observe programs and staff. Maintain current knowledge of recreation programming trends. Manage projects that may include facility improvements and leased program spaces. Plan and facilitate staff meetings and professional development activities. Provide guidance and coaching to staff members and staff teams. Maintain knowledge of personnel supervision principles, labor laws and practices. Participate in professional development, continuing education and in professional organizations.

Essential Duties and Responsibilities:

The following duties are only used to provide a basic understanding of the position; however, duties described are not construed as exclusive or all-inclusive of this position as other duties may be assigned.

Equity Focus

At MSCR, we are committed to fostering an inclusive and equitable environment for all our students and stakeholders. We believe that every individual deserves equal opportunities to thrive and succeed regardless of background. As such, we are looking for an individual who will be dedicated to promoting diversity, eliminating discrimination, and ensuring fairness in our school's recreational programs.

The MSCR Director is crucial in creating a safe and inclusive space where all can engage in recreational activities with dignity and respect. The Director is responsible for developing and implementing programs catering to diverse needs and interests, as well as working towards addressing and dismantling barriers that may impede access to recreational opportunities.

We are seeking a candidate who demonstrates a deep understanding of equity, diversity, and inclusion principles and who possesses a strong commitment to promoting equal opportunities for all students.


Develop and monitor a $16 million fiscal year budget. Work with individual supervisors to develop budgets for all program and service areas. Approve expenditures and make budget adjustments. Monitor and approve fees and charges. Oversee projects funded by federal, state, and local grants. Research, connect with and manage alternative funding sources. Solicit grants, donations and gifts for program support and manage department fundraising activities.

Public Relations

Develop and maintain positive relationships with MMSD administrators, businesses, community organizations, civic organizations, neighborhood associations, and the public. Edit and approve the content of the MSCR program guide, e-newsletter for the community, MSCR annual report, and the MSCR Bulletin for full-time staff. Oversee outreach and marketing staff in the development and distribution of MSCR publications, websites, marketing materials and news releases. Develop presentations/reports promoting MSCR. Represent MSCR and participate in a variety of meetings including District meetings and committees, Board of Education meetings and community meetings. Organize meetings of the MSCR Citizens Advisory Committee and the Friends of MSCR, a 501c3 organization supporting MSCR. Coordinate Friends of MSCR fundraising events with MSCR staff.

MMSD Facility Rentals

Oversee the MMSD Facility Rental Office. Communicate with building principals, custodians and renters to resolve facility use issues. Work with Building Services to resolve custodial, construction and maintenance issues that impact building renters and other programs use of facilities. Establish rental policies and fees for Board of Education approval.

Employees with disabilities must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the "essential functions" of the position, with or without reasonable accommodation.


  • Bachelor's degree in Recreation Administration or related field, with a minimum of ten years increasingly responsible experience in recreation management, including oversight of a similar size department and budget, or any combination of education and experience that provides equivalent knowledge, skills and abilities needed to carry out the responsibilities of this position.
  • Five years in an executive leadership role managing operations of multiple divisions or departments.
  • Strong personnel management skills, including developing a strong leadership team, assigning personnel and delegating responsibilities with assurance and accountability.
  • Comprehensive short-range and long-range planning skills. Ability to assess community needs, research trends, and innovative concepts as they apply to improving department operations.
  • Ability to compose written reports and documents.
  • Ability to analyze data, draw conclusions, and interpret policy.
  • Excellent oral and written communication skills and effective interpersonal skills.
  • Experience working cross-culturally and/or committed to improving one's own cultural competence i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise and having the desire to learn in these areas.
  • Certified Parks and Recreation Professional through the National Parks and Recreation Association or ability to obtain within 12 months of employment.

Desired Qualifications:

  • First Aid and CPR/AED certification
  • Knowledge of MSCR and MMSD systems, policies, and procedures
Length of Work:

  • 225 Days

Working Conditions:

  • Work involves frequent deadlines under pressure.
  • Work requires frequent use of computer software and data analysis.
  • Work involves exposure to the public.
  • Planning with others and determining how organizationally to best meet the needs of the community, with flexibility in adjusting to continuously changing situations.
Physical Requirements:

  • Ability to operate a personal computer and other office equipment.
  • Ability to lift over 50 pounds and travel across the community.
  • Ability to sit, stand, type, or use the keyboard for extended periods of time.
This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.

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