About

Job Class: 1514 Confidential/Executive Secretary to the Superintendent

Salary Range: $101,376.08 - $123,840.70 /annually

Appointment Type: Permanent Exempt ( what does this mean? )

Hours: Full Time

Appointment Type
This is a Permanent Exempt (PEX), full-time position for up to three years. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the appointing officer. If applicable, an exempt employee must participate and be successful in a Civil Service examination process for this classification and be selected through an open competitive recruitment process to be considered for a permanent appointment.

Positions in this class are distinguished from classes in the executive secretary series by exercising the broadest level of independent judgment, decision-making, and action in providing sensitive, complex, and confidential administrative assistance to the superintendent of the school district, which maintains approximately 130 schools and numerous educational programs serving 50,000 students. Appointments to the positions are exempt from civil service pursuant to Charter Section 10.104, and incumbents serve at the pleasure of the Superintendent.

Who We Are

With an annual budget of $1.17 billion, the San Francisco Unified School District (SFUSD) is California's seventh-largest school district, serving 50,000 students who speak more than 44 documented languages across 130 schools in the City of San Francisco every year. We aim for All SFUSD students to graduate as independent thinkers with a sense of agency who have attained academic and creative skills to lead productive lives and contribute to our community.

What It Means to Work Here

When you join our team at SFUSD, you can expect to be a part of a collaborative, inclusive, and equity-oriented organization that is intensely focused on achieving our student outcome goals.

Who We Want

We want talented people from diverse backgrounds and experiences, who are committed to and will champion our Core Values, are inspired by our mission steeped in equity, and who are motivated to unleash our children's potential. We want people who are strong collaborators, skilled communicators, problem solvers and who are comfortable in a community of continuous learning.

As the Executive Assistant to the Superintendent, you will report to the Superintendent and be a part of the Superintendent's Office. You will help to lead the Superintendent's Office transformational work to deliver on the district's five-year Vision, Values, Goals and Guardrails .

Under general direction, the Executive Assistant functions as a confidential secretary or executive assistant to the Superintendent of Schools, which is the highest level executive administrator in the San Francisco School District. They will perform a wide variety of complex, confidential, and sensitive administrative support work involving a high degree of responsibility for public contact with school officials, including the Board of Education, District managers and staff, the public, students and parents. They may assign, supervise, and review the work of clerical and/or secretarial personnel in the Superintendent's office.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

Examples of Essential Duties:

• Prioritize the superintendent's schedule: Work closely with the superintendent to understand their priorities and ensure their time is spent on the highest-priority tasks and activities. This may involve proactively identifying potential conflicts or scheduling issues and finding ways to manage them. Re-prioritize the superintendent's schedule as needed to accommodate changing needs or urgent requests
• Manage the superintendent's schedule: Manage the superintendent's calendar, schedule meetings, appointments, and travel arrangements. Ensure the superintendent knows their schedule and has all the necessary information for their appointments
• Prepare the superintendent: Ensure that the superintendent is prepared to be effective in each of their meetings by briefing them on the attendees, and organizational, political, and social dynamics
• Attend high-stakes meetings: Accompany the superintendent to high-stakes meetings, take notes, and follow up with attendees on the outcomes and tasks from the meeting
• Manage communications: Respond to emails, calls, and other forms of communication on behalf of the superintendent. Prepare and proofread correspondence and other documents
• Organize meetings and events: Coordinate and organize meetings, conferences, and events for the superintendent and other school district officials. This may involve booking meeting rooms, arranging catering, preparing materials, and ensuring high-quality implementation
• Manage projects: Manage special projects or initiatives for the superintendent or the school district, including coordinating with other departments, preparing reports, and ensuring on-time and within-budget completion
• Provide administrative support: You will be responsible for providing administrative support to the superintendent, including managing expenses, preparing reports, and handling other administrative tasks
• Manage clerical staff: May assign, supervise, and review the work of clerical personnel and student interns employed in the office of the Superintendent
• Performs additional duties as required
  

Who We Want Continued

The strongest candidates will have:

• Knowledge of San Francisco's public schools/urban public schools and a passionate belief in SFUSD's mission
• An ability to manage multiple task and priorities simultaneously
• A strong record of managing organizational change and initiating key innovations
• A high degree of discretion and confidentiality
• A high degree of judgement, tact, and diplomacy when representing the Superintendent and implementing the mission and goals of the District
• Excellent communication and interpersonal skills
• Ability to work effectively across multiple functions and roles within a complex organization
• Attention to detail and accuracy
  initiative and problem solving skills
• Flexibility and adaptability to changing needs and demands
• Professionalism and positive attitude
• Strong computer skills including Microsoft Office and Google Suites

Minimum Qualifications

Experience: Five years of responsible experience as an executive secretary or executive assistant in a large, dynamic organization, preferably in a large public sector environment.

Desired Qualifications

What We Offer

SFUSD offers a competitive salary of $101,376.08 - $123,840.70/annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

• Visit www.careers.sfusd.edu and create a new account to begin your application.
• If you have previously applied to a job on JobAps, you will be prompted to "select an application to copy;" please select any previous application: you will have the opportunity to update the application and your resume; if you have not previously applied you will be prompted to create a new account
• You will be prompted to electronically attach a letter of interest, resume, list of professional references and any applicable credentials or licenses
• Our Human Resources team will then review your entire application to determine your eligibility status and contact you directly should you move forward in the process

Non-Discrimination Policy

San Francisco Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics. This policy extends to San Francisco County Office of Education, including community school programs and activities.

For more information about the District's non-discrimination policy, please review Board Policy 4030 .