Skip to main content

This job has expired

Early Head Start / Head Start Compliance Clerk - half time position

Employer
Clarke County School District
Location
Athens, GA, US
Salary
Competitive

View more

Job Details

Overall Purpose
The job of EHS-HS Compliance Clerk is done for the purpose/s of collaborating with program coordinators, teachers, home visitors, content area staff and others to monitor and enter data into student information system, maintain large electronic data files and printed program documents, and track and schedule completion of required services and events within specified deadlines.

Direct Supervisor
Director of Early Learning

Essential Functions
  • Supports Child Plus system set-up and reporting for all program terms, service and management modules. Assists Child Plus database users as needed with daily tasks, database problems, and training.
  • Provides direct support for all internal processes and procedures to ensure data entry accuracy and integrity.
  • Performs scheduled monitoring of database, program, and child files.
  • Works as a member of the team comprised of, but not limited to, program coordinators, content area managers, special education staff, ERSEA team, RTI team, coaches, teachers, home educators visitors , support staff and others at assigned sites as students enter and exit the Early Head Start and Head Start program, and will monitor timelines for required services.
  • Enters and compiles data within specified timelines, maintain a log of activities related to in-kind, enrollment paperwork, pre-transition meetings, transition meetings, the child's entry, well child checks, immunizations, dental exams, follow-up treatment, assessment, RTI, and other event deadlines and report any difficulties in the process to supervisor.
  • Performs duties such as copying and filing to assist in the referral, enrollment, pre-transition, transition, entry, and exit process at assigned sites.
  • Communicates the scheduling of screenings, evaluations, IFSP and IEP meetings, staff meetings, educational meetings, and other program events, to appropriate staff.
  • Assists assigned staff in reminding parents and community members regarding meetings, when needed.
  • Develops, implements, and completes daily, monthly, quarterly and annual reports regarding services provided for expectant women, children and their families within specified deadlines.
  • Assists in monitoring compliance with universal filing systems for direct service staff classroom/caseload child files.
  • Implements ongoing monitoring procedures to verify compliance with federal, state and local requirements and reports results to supervisor or appropriate content area manager.
  • Assists in preparation and implementation of improvement plans, as well as composing and revising local program documents, plans and procedures.
  • Receives, organizes and processes Requests for Services.
  • Attends and actively participates in scheduled professional learning, supervision, meetings, annual self-assessment, program events and other assigned meetings and activities which occur throughout the work week, evenings and some weekends.
  • Maintains confidentiality of child, family and program information.
  • Participates in activities for professional and personal growth in a wide variety of skills, including listening, goal setting, fostering independence, managing difficult situations, and building trust.

Marginal Functions
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Competencies
  • Skills-based Competencies
Required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; adhering to safety practices and procedures; administering first aid and/or prescribed medications; promoting activities and/or events.

  • Knowledge-based Competencies
Required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; cultural differences of student population; health standards and hazards; job-related codes/laws/rules/regulations/policies; office equipment and technology; school safety and security practices.

  • Ability-based Competencies
Required to schedule activities and/or meetings; gather and/or collate data; and use job-related equipment. Flexibility is required to work with others; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; setting priorities; working as part of a team; adapting to changing work priorities; communicating with persons of diverse backgrounds; dealing with frequent interruptions; working extended hours; and working with frequent interruptions.

Requirements
High school diploma or GED equivalent
Coursework or experience in medical billing, healthcare administration, business, or education preferred

Physical Requirements
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, frequent stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.

Generally the job requires 60% sitting, 20% walking, and 20% standing.

Continuing Education/Training
N/A

Clearances
Criminal Justice Fingerprint
Background Clearance
Sex Offender Registry Check
Child Abuse Registry Check

Fair Labor Standards Act
Non-Exempt

Company

Our Vision: Building a culture of high expectations and equity in which all students grow
academically and socially to improve our community and our world.


Our Mission: The Clarke County School District is an ambitious community of learners in a diverse and culturally rich county. We are committed to equity and excellence through the implementation of rigorous standards in a safe and supportive environment — on every campus, in every classroom and for every child.

Our Core Beliefs: Public education is central to our democracy. To fulfill the promise of public education, the Clarke County School District has a fundamental set of beliefs that serves as a lens through which every decision is made and every action is taken.These beliefs are the backbone of our organization. CCSD believes that:

Equity, access and progress towards excellence are basic rights that must be afforded to every individual in our system.

Mission-driven, diverse and creative staff make the critical difference in student achievement, and they must be successfully recruited and retained.

Students, families, staff and the broader community benefit mutually from active engagement with one another.

Safe, nurturing and well-maintained schools/campuses are required for optimal learning.

Company info
Website
Telephone
706-546-7721
Location
595 Prince Avenue
Athens
GA
30601
US

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert