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Accounting Specialist

Employer
Bridgeport Public Schools
Location
Bridgeport, CT, US
Salary
Competitive
Position Type:
Support Staff

Date Posted:
5/19/2023

Location:
City Hall

Date Available:
To Be Determined

Closing Date:
Open Until Filled

BRIDGEPORT PUBLIC SCHOOLS
45 Lyon Terrace
Bridgeport, CT 06604

JOB OPENING

ACCOUNTING SPECIALIST
AFSCME Job Class Code: 0125 (32.5 Hour Work Week)
Salary Range: $40,649 - $50,951

GENERAL STATEMENT OF DUTIES:
Reporting to the Financial Management Supervisor, who is in charge of the Bridgeport Board of Education's Business Office, the Accounting Specialist will perform varied accounting work for the Board of Education (BOE).

This work will encompass varied accounting tasks, including, but not limited to: processing of order forms from the District Office and schools, processing of activity reports requesting security and custodial coverage, review and compilation of invoices for delivered orders for transmittal to the City's Office of Accounts Payable; and preparation of financial reports for BOE accounts, across all fund sources including grants.

The work requires that the employee has demonstrated knowledge, skill, and ability in accounting and related clerical tasks.

SUPERVISION RECEIVED:
  • The Accounting Specialist will work in the Board of Education's Business Office under the direct supervision of the Financial Management Supervisor (or designee).
  • The Accounting Specialist will be expected to complete tasks effectively and efficiently, in conformance with established accounting standards, mandated procurement regulations and standard internal operating procedures.

RESPONSIBILITIES:
  • Process Order Forms
    • Review electronic order forms to verify compliance with procurement regulations.
    • For grant accounts, assure alignment with grant-specific guidelines.
    • Enter requisitions in MUNIS; review open requisitions and resolve issues.
    • Track orders from the requisition stage to release of the purchase order; update electronic files to include PO numbers.
    • Review open order reports; track the delivery status to ensure timely receipt of invoices for delivered orders.
  • Process Vendor Invoices for Payments
    • Match and process BOE grant invoices for transmittal to the City Payables Office.
    • Reconcile discrepancies as necessary.
    • Verify the accuracy of invoices and backup documentation for specific purchase orders.
  • Process Activity Reports
    • Process Activity Reports requesting security and custodial coverage
  • Monitor, Track and Report on Financial Transactions
    • Monitor open requisitions, orders, payments, and balances.
    • Maintain financial files of information, records and documents to ensure easily accessibly information in the management systems.
    • Generate financial reports.
  • Perform other related tasks as required or assigned.

MINIMUM QUALIFICATIONS

KNOWLEDGE, SKILL, AND ABILITIES:
  • Knowledge of accounting principles and practices to the accounts payable, accounts receivable, general ledger, and purchasing functions.
  • Ability to maintain financial records of some complexity.
  • Skill in mathematical calculations and use of various computer systems.
  • Demonstrated ability to take directions and perform tasks accurately as well as strong organizational, oral, and written communication skills
  • Ability to interrelate effectively and harmoniously with coworkers and managerial personnel as a member of a team.
  • Experience using the MUNIS system preferred.

EXPERIENCE AND TRAINING:
  • High school graduate or equivalent, including or supplemented by courses in accounting/bookkeeping and general business office procedures, or
  • Any equivalent combination of experience and training provides a demonstrated potential for performing the duties of the position.
  • Computer proficiency, including skill in use of Microsoft Office - Word and Excel.
  • Ability to use workflow programs, involving assignments on sequential steps.

This description is not, nor is it intended to be, a complete statement of all duties, functions, and responsibilities which comprise this position.

Posting open until filled.

Qualified candidates who wish to apply should access the Bridgeport Public Schools' AppliTrack system: https://www.applitrack.com/bridgeport/onlineapp

"The Bridgeport Board of Education is an Affirmative Action/Equal Opportunity Employer."

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