LaFollette - Administrative Clerk - Intermediate - .5 FTE or 20 hpw - 10 month work year
- Employer
- Madison Metropolitan School District
- Location
- Madison, WI, US
- Salary
- Competitive
View more
- Job Category
- Support Staff, Secretarial / Clerical
- Grade Level
- Middle School
- Job Type
- Part-Time
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La Follette High
La Follette High
26.01 - 26.01
LaFollette - Administrative Clerk - Intermediate - .5 FTE or 20 hpw - 10 month work year
Posting Closing Date:
Internals: Current District SEE unit employees: 10/26/22
Externals: 11/25/22 or until filled
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is committed to Becoming a Model School District by striving to provide an anti-racist, culturally responsive, and inclusive atmosphere. MMSD actively seeks and encourages women and candidates of color to apply.
We have a simple but bold vision - to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow and develop a talented workforce that better supports and represents the diversity of our student population.
Note: It is a condition of employment that all employees be fully vaccinated against Covid-19. Fully vaccinated is defined as (1) one Johnson & Johnson or (2) two Moderna or Pfizer vaccine doses. Employees will not be eligible to receive an employee ("b") number until vaccine status has been verified by Health Services and Human Resources.
Purpose of Position:
Under general supervision of an administrator performs secretarial and\nclerical tasks.
Essential Duties and Responsibilities:
Qualifications:
La Follette High
26.01 - 26.01
LaFollette - Administrative Clerk - Intermediate - .5 FTE or 20 hpw - 10 month work year
Posting Closing Date:
Internals: Current District SEE unit employees: 10/26/22
Externals: 11/25/22 or until filled
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is committed to Becoming a Model School District by striving to provide an anti-racist, culturally responsive, and inclusive atmosphere. MMSD actively seeks and encourages women and candidates of color to apply.
We have a simple but bold vision - to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow and develop a talented workforce that better supports and represents the diversity of our student population.
Note: It is a condition of employment that all employees be fully vaccinated against Covid-19. Fully vaccinated is defined as (1) one Johnson & Johnson or (2) two Moderna or Pfizer vaccine doses. Employees will not be eligible to receive an employee ("b") number until vaccine status has been verified by Health Services and Human Resources.
Purpose of Position:
Under general supervision of an administrator performs secretarial and\nclerical tasks.
Essential Duties and Responsibilities:
- Manage and support Substitute Teachers, Substitute Special Education Assistants, etc.
- Assist with the coordination of substitutes in the mornings.
- Maintain payroll exception form for class coverage
- Assist students on a\ndaily basis with day-to-day needs, questions, and concerns in a fast-paced\nenvironment.
- Assist staff, volunteers and parents with various questions and concerns.
- Support staff and family communication.
- Maintain class size records, class lists and student attendance records,\nincluding tardiness.
- Processes memos, letters, reports, and correspondence.
- Assist with management of the expulsion process, establishing meeting dates,\ncommunication with teachers, off-campus teachers, and central district staff.
- Maintain Assistant Principals' calendar of appointments and meetings.
- Create and manage student behavioral files as needed.
- Distribute and maintain records for Metro Bus passes.
- Assist Assistant Principals and Student Services with the planning and\nexecution of conferences and back to school night.
- Assist administrative\nteam with other events (i.e. registration, homecoming and graduation).
- Process student fees.
- Assist Assistant Principal with school clubs: events, meetings, rosters,\nfundraisers, etc..
- Process student volunteer hours and produce Service E awards for ceremony.
- Assist truancy team.
- Assist with master\nscheduling.
- Assist with social media posts.
- Assist with running electronic sign.
- Maintain school bulletin boards.
- Send messages to families using Messenger (Auto Dialer.)
- Provide information for the monthly newsletter.
- Related duties as assigned
Qualifications:
- Two years successful\nsecretarial experience or a combination of experience and formal secretarial\ntraining equivalent to two (2) years, including extensive knowledge of current\ntechnology.
- Productive keyboarding skills are required. Skill tests in this area will be\nused to consider candidates.
- Proficiency with personal computers, including scheduling processes,\nword processing, and database software.
- Ability to communicate effectively with students, staff and the community both,\norally and in writing.
- Ability to deal with\nsensitive student and family issues in a confidential and professional manner.
- Ability to work in a stressful environment and be able to respond effectively\nto agitated students.
- Ability to work independently.
- Ability to maintain accurate records.
- Ability to complete large projects.
- Ability to prioritize work completion.
- Experience working cross-culturally and/or commitment to work toward one's own\ncultural competence, i.e., valuing difference/diversity, recognizing personal\nlimitations in one's skills and expertise, and having the desire to learn in\nthese areas.
- Successful experience\nworking in a high school setting.
- School experience working directly with students who are considered\n"at-risk".
- Experience using Munis or similar employee database applications, Word, and Excel, Google Docs, Sheets, and Forms.
- Successful experience building and maintaining a master schedule.
- Knowledge/experience of conflict resolution/de-escalation strategies.
- Training in the use of Infinite Campus, or similar student data information system.
- Bilingual - Spanish preferred
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