CLASS TITLE : Fiscal Assistant III, Office of Controller

TITLE CODE : K2927 GRADE : 06/ESPBC - $22.29 - 37.07 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, Effective July 1, 2022)

DEFINITION : Performs advanced fiscal control work that includes preparing, reviewing, auditing, and maintaining a variety of accounting, budgetary, and fiscal records, and reports. Supports the system-wide use of the Procurement Card Management System. May serve as a lead fiscal assistant. Provides advice and guidance to management regarding fiscal matters.

EXAMPLES OF DUTIES :

• Provides system-wide training of school and office personnel in the use of the Procurement Card Management System (Chase Bank PaymentNet) software and the procurement card use rules and regulations.
• Assists school and office personnel with questions regarding the PaymentNet Pcard system, and proper use of procurement cards.
• Researches and composes communication to administrators regarding the use of the procurement card.
• Reviews monthly Mastercard statements and processes for payment. Completes monthly reconciliations to ensure all system-wide pcard charges are accounted for and posted to the general ledger system.
• Maintains user profiles in the PaymentNet system.
• Audits procurement card charges to determine compliance with BCPS guidelines.
• Assists BCPS personnel with navigation within the Advantage financial system as well as interpreting the information. Assists with reconciliations between financial data and records.
• Research questionable charges with vendors and employees.
• Assists with account bank reconciliations and other reports.
• Assist in preparation of School Activity Fund training materials.
• Assist in delivering training to school-based administrative secretaries and fiscal assistants.
• Assist in maintaining the School Funds Online School Activity Funds accounting system.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS :

Education, Training and Experience : Graduation from an accredited college or university with an associate degree or the completion of 60 college credits.
Three years of experience in performing complex accounting, bookkeeping, and/or purchasing/procurement card clerical duties.
Experience preparing presentations and delivering training is preferred.

Note: Additional experience may be substituted on a year-for-year basis up to a maximum of two years for the required education.

Knowledge, Skills, and Abilities :

• Knowledge of electronic purchasing/procurement processes. Knowledge of the principles and practices of fiscal control. Knowledge of the principles and practices of bookkeeping. Knowledge of office practices, procedures, and systems. Knowledge of office spreadsheet, word processing, and database software.
• Skill in preparing, reviewing, auditing, and maintaining a variety of complex accounting, budgetary, and fiscal records and reports. Skill in analyzing financial data. Skill in monitoring and reviewing expenditures. Skill in interpreting and applying rules, regulations, policies, and procedures. Skill in the use of spreadsheet, word processing, powerpoint, and database software. Skill in preparing materials and delivering training to large groups.
• Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.

PHYSICAL AND ENVIRONMENTAL CONDITIONS :
The work of this class is generally sedentary and performed in an office environment. It requires the use of keyboards, calculators, and other office equipment.

FLSA : Non-exempt

Eligible for the Baltimore County Employees Retirement System

This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $106. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.

• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Non-Discrimination Statement

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board's nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).

Contact Information:
Chekesha Smith
HR Supervisor, Office Of Staffing
6901 North Charles Street
Towson, MD 21204
Phone: (443) 809-7870