Executive Assistant

OFFICE OF OPERATIONS

T raditional 235 work days

F TE: 1.0

S alary Range: $60,022 - $69,608

E ssential Functions and Objectives:

P rovides division level confidential administrative support to Executive Directors. Acts as a primary contact and coordinates and/or responds to questions regarding District-wide activities, policies and procedures. Coordinates meetings and activities with other departments, functions and outside agencies. Acts as a liaison with all levels of District staff and community representatives.

- Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel.

- Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Executive Director of Finance, Controller and District stakeholders.

- Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits.

- Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division.

- Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion.

- Performs budgetary and accounting functions for the department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash.

- Organizes, tracks and participates in District, building or department special projects.

- Answers inquiries and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate.

- May coordinate or direct the activities of department support staff, student aides, or volunteers.

K nowledge, Experience & Other Qualifications:

- Minimum of three (3) years of secretarial and administrative assistant experience, including experience assisting an executive of an organization.

- If using a personal vehicle to conduct work business, must have a valid Colorado driver's license or be able to obtain a Colorado driver's license within the state's required time frame for new residents and meet the District's insurability requirements.

- Advanced verbal and written communication, interpersonal, time management, problem solving and report preparation skills.

- Intermediate knowledge of accounting, budget systems and math.

- Effectively handles multiple demands and competing deadlines.

- Strong leadership, supervisory, organizational and multitasking skills.

- Ability to communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds.

- High degree of integrity in handling confidential information.

- Ability to promote and follow Board of Education policies, District policies and department procedures, and direction from supervisor.

- Ability to champion the District's vision, educational advancement of its students, the Denver Plan and the District's strategic goals.

- Advanced experience and proficiency with Microsoft Office products (e.g. Access, Excel, Word, and PowerPoint).

- Bilingual skills in Spanish preferred.

E ducation Requirements:

- High school diploma required.

- Associates degree preferred.

- Bachelor's degree in business administration or related field preferred.

O ther information:

T he CFO Office has a dynamic team of highly experienced people working to maintain the integrity of Denver Public Schools and the accountability of what we do as a team. We strive to meet all of the needs of our schools, Administrative buildings and constituents. The Finance team encompasses Accounting Operations, Treasury, Budget, Financial Planning and Analysis, Payroll, Purchasing, Accounts payable, Internal Audit and Risk Management. We stand on our core values Integrity, Accountability, Equity, Collaboration, Fun and of course Students First. There are a lot of opportunities for anyone looking to work in an innovative, caring, and fast paced, growing entity. Come and check out Team DPS.

A dditional Information:

- Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129

- Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397

- Compensation Structures: http://thecommons.dpsk12.org/Page/244

- Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.

A bout Denver Public Schools:

D enver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.

D PS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org .

D enver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.