Position Type:
Pastoral Center/Parish Operations

Date Posted:
3/17/2023

Location:
Meyer Center- AOC

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's elementary and secondary schools comprise one of the largest U.S. private school systems.

Position Summary

The Accounting Service Center Accounting Analyst supports the accounting and payroll processing services to parishes and schools within the Accounting Service Center (ASC) in accordance with Archdiocesan policies and guidelines under the direction of the ASC Accountant / Supervisor.

Responsibilities

Handles all bookkeeping functions including but not limited to:

Financial Management:

• Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
• Processes cash receipts, records/posts deposits
• Posts wire transfers, ACH and credit card transactions
• Posts payroll journal entries
• Assists with monthly, quarterly and annual journal entries
• Support reconciling non-operating checking and saving accounts monthly
• Support monthly reconciliations of balance sheet accounts
• Maintain tax information for vendors, and send out required tax forms within the required deadlines
• Work with the Accountant / Supervisor to report Open Items to, Pastor, Principal, and appropriate key members on a regular basis
• Assists with preparing materials for Finance council meetings
• Provides reports and guidance around financial health of parish and school operations

Payroll Administration:

• Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments
• Collect and enter employee data, such as personal information, pay rates, taxes, voluntary deductions, and Human Resources required data, into the IOI payroll provider system
• Analyze time sheets summaries, and enter and transmit payroll data into the IOI payroll provider system
• Ensure approval of payroll information by Pastor and/or Operations Director/Business Manager prior to payroll submission

General:

• Participate in ASC meetings, including preparing for meetings and implementing initiatives at the parishes and schools assigned
• Ensures proper internal controls are in place and followed
• Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations
• Utilizes Archdiocesan Best Practices
• Perform other responsibilities as assigned by ASC Accountant / Supervisor

Requirements

• Minimum of Associate's degree in Business or related discipline, e.g. Accounting, Finance, preferred.
• Minimum of 2 years of experience in Parish or business, or the equivalent combination of relevant education and related work experience.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Basic knowledge of accounting practices and regulations, and federal, state and city laws.
• Strong demonstrated knowledge in QuickBooks and Microsoft Office.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and has a "Service Mindset" when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes or frequently with little notice.

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.