Program Coordinator - Community Education - 12M

Saint Paul Public Schools
St. Paul, MN, US

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This position coordinates Community Education Youth Enrichment programs through program planning, implementation, leadership and evaluation. The Program Coordinator supports staff, develops communications, maintains partnerships, acts as liaison for the program and performs similar staff functions on behalf of the program. The Youth Enrichment team creates and oversees high-quality out-of-school time programming for SPPS students, primarily in grades PreK-5.

Reporting Relationship

This position reports to the Community Education Manager. This position will work cooperatively within the Community Education Department, cross departmentally within Saint Paul Public Schools and with community partners.

Minimum Qualifications
•Bachelor's degree; or two years of college coursework, and two years ofexperience coordinating adult and/or youth recreational and educationalprograms or two years of experience providing administrative support for aneducational or social service program, in a customer service department or arelated work environment.

Preferred Qualifications
•Experience creating educational and/or recreational programs for adults and families

•Experience collaborating with parents, families, and community members

•Experience managing part time staff and/or volunteers

•An understanding of the Community Education divisions, programs, and services


•CPR/AED and First Aid Certified

Knowledge, Skills and Abilities

Each position may require knowledge, skills or abilities specific to the Community Education division.
•Knowledge of research methodology and techniques.
•Knowledge of the techniques for providing good customer service, including theability to proactively serve customers, seek out answers and tackle challenges.
•Knowledge of computer software programs utilized to develop communications,promotional materials, maintain records and budgets, prepare reports and toperform other work activities related to the position.
•Knowledge of basic accounting principles.
•Strong interpersonal skills and the ability to develop successful workingrelationships with persons representing diverse cultural, ethnic and socio-economic backgrounds.
•Strong organizational skills, including prioritizing work, meeting deadlines, andcreating efficient systems.
•Ability to recruit, train, and provide work direction to hourly staff and volunteers.
•Demonstrated ability to self-start, envision and implement a project from start tofinish.
•Ability to communicate effectively, both orally and in writing.
•Ability to evaluate information and prepare recommendations.
•Ability to work a flexible schedule including days, evenings, and weekends.
•Leadership skills in order to implement community education programs and toorganize the activities of assigned staff.
•Ability to work effectively with the public and district staff

Duties and Responsibilities
The essential job functions include, but are not limited to the following fundamental duties:
•Provide the professional leadership necessary to identify, initiate, coordinateand evaluate community education services within Saint Paul.
•Plan, organize, direct and publicize a diversified program of recreational,cultural and community educational activities.
•Contribute to the District's inclusive workplace efforts by fostering a safe,welcoming and respectful environment.
•Develop knowledge of the community and maintain open communicationwithin the community; implement and maintain an ongoing assessmentprocess to determine area wants, needs, and resources.
•Prepare reports and maintain records of program activities; make continuousevaluations of all programs and services offered through CommunityEducation.
•Use technology to prepare reports, maintain financial reports, transmitinformation and for other applications.
•Participate in activities designed to promote professional growth (e.g.,workshops, seminars, in-services, conferences, formal classes, committeesand associations) and a willingness to obtain industry related certifications.
•Research, evaluate, and implement innovative practices in programdevelopment and delivery.
•Provide excellent customer service to both internal and external customerswhile responding to a variety of questions about the program; replies toinquiries which require research and coordination of information from severalsources.
•Develops program communications; designs and prepares newsletters,brochures, flyers and other related program documentation and promotionalmaterials; work with the media to promote programs and to garner communitysupport.
•Coordinates program recognition events, training session and other programmeetings including setting agendas and facilitating meetings.
•Monitors and maintains budget and other program records; prepares relatedreports.
•Identifies potential funding sources; assists with the preparation of grantproposals and applications for desired projects; prepares periodic reports tofunding agencies as required.
•Assists with developing overall program planning and implementing specificprogram activities including after-school, evening, weekend, and summerprograms.
•Assists with designing training relating to the program; present informationabout the program during training sessions and provide staff with trainingtools.
•Recruit, train, and coordinate the work of part-time instructors, site staff,volunteers, and interns.
•Collaborate with Community Education Manager, peers, and staff to ensuresafe, quality programming and continual improvement.
•May perform light clerical duties related to program support including but notlimited to payroll, vendor payments and contracts, reports, marketing, andregistration.
•Establishes and maintains contact with students, parents, other district staff,community organizations, businesses, public agencies and/or groups orindividuals as appropriate; acts as a liaison with these groups or individuals;attends meeting to represent the program.
•Facilitates group meetings with students, parents, other district staffmembers, community organizations, business or government agencyrepresentatives and/or others as appropriate; leads discussions; mentorsstudents; reports information gathered to the program coordinator oradministration as appropriate.
•Perform other related duties as assigned.

Pay,Benefits, & Work Schedule
This is a 12 month position working 40 hours per week.

Salary and benefits are in accordance with SCSP negotiated labor agreement. The labor agreement and salary schedule can be found at The minimum rate of pay for this position is $52,710 annually.

Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance. A benefits summary is available at

How to Apply
To be considered further, please apply for this position and attach a resume and cover letter to your online application.

The Human Resource Department will review your application materials and contact you regarding the next steps.

To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

This posting will close on March 31st, 2023.

Other Information
Transcript - Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Essential Functions
Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Regular and reliable attendance.

May be exposed to various cleaning products.

Equal Employment Opportunity
Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

Equity Statement
SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.

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