Grants Administrative Specialist

Prince George's County Public Schools
Upper Marlboro, MD, US
Job Title Grants Administrative Specialist

Location Upper Marlboro, MD, US

Organization Name Grants Financial Management Office

Department Description

Under the direction of the Supervising Grants Budget Analyst, the Grants Administrative Specialist is responsible for loading budgets for school-based grants and other restricted self-supporting program income awards for various offices and district-wide departments. The incumbent of this position is responsible for providing administrative support to fellow analysts and accountants, providing technical assistance to grant program managers and principals for grant budget adjustments, and providing application support for grants awarded to schools and various offices and departments.

Brief Description

This is an ASASP Unit III Table 900 position Grade 24

Salary Range: $56,872 - $110,327

Closing Date: March 30, 2023

Detailed Description

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • Conducts periodic expenditure analysis of assigned schools and self-supporting program income grants and prepares expenditure summary reports to grant program managers and school principals as requested;
  • Communicates and prepares grant budget adjustments as requested by grant program managers and school principals in reference to grantor requirements as written in the grant application or other award correspondence for uploading and posting in the Oracle Financial System;
  • Updates and manages the ongoing and yearly maintenance of the Grant Financial Management Filing System;
  • Works with school bookkeepers and administrators to ensure all grant dollars are reported to the Grants Financial Management Office as required;
  • Collaborates with the Accounting & Financial Reporting Office to monitor select grant activities awarded at the school level;
  • Prepares monthly billing for all grants issued by the Maryland State Department of Education (MSDE) for reimbursement;
  • Reviews Daily Cash Activity Reports to identify and post transactions relating to grant program income generated from Myschoolbucks and other electronic financial payment platforms;
  • Provides administrative support to fellow analysts and accountants in the Grants Financial Management Office as needed and;
  • Performs other duties as assigned.

  • Job Requirements

    The requirements listed below are representative of the knowledge, skills, and/or abilities required.
  • Ability to establish and maintain effective working relationships with school officials, employees, and public stakeholders;
  • Experience working with Oracle Financials, Microsoft Word, Excel, and similar software platforms in the Microsoft package;
  • Ability to work independently and on assigned team projects;
  • Working knowledge of the principles and practices of grants administration;
  • Working knowledge of research and statistical principles, methods and procedures applicable to governmental budgeting and accounting;
  • Ability to analyze, interpret, and report grant research expenditure findings both orally and in written form; and
  • Ability to exercise judgment and discretion in applying and interpreting grant policies and procedures as written in approved applications.


    Graduation from high school required. Bachelor's degree preferred with coursework in accounting, business administration or finance. A minimum of three (3) years of work experience in accounting, finance or related field required.


    None required.


    No direct supervisory responsibilities.


    The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.


    The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.



    Additional Details

    Direct Deposit is expected as a condition of new hire employment.

    As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.

    How To Apply

    To submit an application online select apply.

    Please provide three (3) current professional references on resume.

    Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the HR Employee Services Center at 301-780-2191.

    Appropriate accommodations for individuals with disabilities are available upon request.

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    Currency USD

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    Work At Home


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