Position Type:
Secretarial/Clerical Pool

Date Posted:
10/20/2021

Location:
District-Wide

Substitute Clerical Staff

Qualifications:

1. Two to three years of related experience and/or training.
2. Ability to read, comprehend, and interpret instructions, correspondence, and memos.
3. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
4. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
5. Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
6. Functional knowledge of or proficiency with Microsoft Office software programs, including Word and Excel.
7. Consistent record of satisfactory work performance.
8. Acceptable criminal and child abuse clearances (Acts 34, 114, and 151).
9. Ability to perform the essential duties with or without reasonable accommodations.
10. Additional or alternatives to the above qualifications as deemed appropriate by the board or superintendent

Summary
Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative detail by performing the following duties. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

1. Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by supervisor.
2. Assists in maintaining accurate records.
3. Organizes and maintains file system, and files correspondence and other department records.
4. Answers and screens supervisor's telephone calls, and arranges conference calls, as necessary.
5. Greets scheduled visitors and directs them to appropriate areas or persons.
6. Arranges and coordinates travel schedules and reservations for supervisor and/or other department staff, as appropriate.
7. Performs secretarial duties and responsibilities as assigned by the supervisor, including, but not limited to, coordinating schedules and appointments for supervisor.
8. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records or transcribes minutes of meetings.
9. Makes copies of correspondence or other printed materials.
10. Prepares outgoing mail and correspondence, including e-mail and faxes.
11. Orders and maintains supplies, and arranges for equipment maintenance.
12. Prepares agendas, minutes, and other documentation for meetings.
13. Assists with maintaining department or supervisor's budget.
14. Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Share in our community! Grow with our students! Join our district today and be a part of our future!

The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.

The Allentown School District offers a comprehensive benefits package to those who qualify.
This may include*
o Medical Insurance
o Dental Insurance
o Vision Reimbursement
o Tuition Reimbursement
o Personal and Sick time
o PSERS Retirement Fund

*Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.
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For more information on this position, please read the full description document.

• Clerical Pool JD.pdf