Boston Universal Pre-K Intern, Department of Early Childhood

Employer
Boston Public Schools
Location
Boston, MA, US
Salary
Competitive

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Reports To:Boston Universal Pre-K Director, UPK Communications & Marketing Manager and UPK Family Engagement Manager
ACADEMIC/NON-ACADEMIC: Non-Academic

Purpose:
The BPS Early Childhood Department seeks 3 qualified, professional interns, who will work collaboratively with BPS Early Childhood Universal Pre-K (UPK) administrative team in gathering, organizing and analyzing systematic data from Boston Community Based Organizations (CBOs) and perform other general administrative tasks. The UPK intern will have a scope of work with assignments led by UPK administrators and will report to the UPK Director, UPK Communications & Marketing Manager and UPK Family Engagement Manager. These positions are located at the BPS Central Office building, with the ability to complete tasks on-site and remotely, and is a part-time position ideal for a current graduate or doctoral student.

Responsibilities:

EC Dept UPK General Intern
  • Support data entry and data management
  • Manage special requests from various UPK/Early Childhood Department administrators
  • Support supervisor in working towards the development of better data collection systems that will enhance the quality of collected data
  • Troubleshoot data system issues and data matching/management issues, if needed
  • Collaborate with other BPS UPK staff to implement ongoing improvements based on data findings.
  • Support current and future working groups to map out the direction of UPK for future years, including but are not limited to data collection and summarizing
  • Perform other general administrative tasks - developing emails and templates, organizing documentation, assisting EC department staff - as time allots.

UPK Marketing Communications Fellow
  • Help write and edit copy for two newsletters: one for program staff of the UPK-funded community providers in Boston, and one for parents and caregivers of UPK students
  • Write and edit copy for letters and memos, email communication, websites, slide presentations, survey forms, grant materials, event materials, and enrollment marketing and advertising materials
  • Contribute to strategy and provide recommendations on improving communications to UPK provider staff, families, and other constituents
  • Assist with ordering promotional materials including selecting items, drafting copy, and reviewing proofs
  • Work with staff across departments and organizations to collaboratively publicize the impact of UPK in Boston and generate public awareness of the UPK program, including staff in other BPS departments, BPS Early Childhood coaches, BPS UPK administrative staff, community organizations, and vendors
  • Assist in identifying opportunities for promoting UPK registration in Boston including further developing strategic outreach initiatives
  • Perform other general administrative tasks as time allows and need arises

EC Dept UPK Family Engagement Intern
  • Assist FE & CS Manager in supporting the ongoing work with various district departments, CBOs, UPK partners, and outside state/city agencies to implement Boston UPK Family Engagement/ Comprehensive Service (FE/CS) model
  • Assist FE & CS Manager in providing ongoing communication via verbal and electronic to CBOs, internal BPS departments, external stakeholders, collaborators, and outside agencies (developing Weekly updates & monthly Newsletters)
  • Assist FE & CS Manager in leveraging data for timely internal and external reporting; evaluate, on a quantitative and qualitative basis, the effectiveness of programs and special projects towards established goals and objectives and for continuous improvement
  • Assist FE & CS Manager in developing tools aligned with the district's current system to solicit and track family feedback; use feedback to tailor FE/CS support plan (Surveys, checklists, charts, etc...)
  • Support Family Engagement & Comprehensive Services Manager in identifying, implementing, and monitoring opportunities to bolster parent/guardian participation in school life. Plans should be creative, entrepreneurial, effective, and support continuous improvement

Experience Needed:
  • Experience with Microsoft Excel and/or Google sheets
  • Ability to work in a team
  • Systems thinker who can develop a format that can be leveraged for future projects
  • Self-directed and comfortable with working independently
  • Flexibility with working remotely and on site
  • Ability to execute tasks within a tight timeframe
  • Experience creating, implementing, and testing new web-based programs (Google Drive experience also required)
  • Comfortable providing technical assistance for computer based projects in the department
The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

Terms: 7/1/2022- 6/30/2023 - Minimum 20 hours per week, up to 35 hours per week

Primary Location: Central Office - Bolling Building - Roxbury (Nubian Square)
Salary Range: Candidate(s) selected for this position will be paid at a rate of $25 an hour.
Shift Type: Central Office
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