Deputy Chief, Facilities Planning and Management (2022-23)

Ref: 3916

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TITLE:

Deputy Chief, Facilities

REPORTS TO:

Chief Operations Officer

DEPARTMENT:

Facilities Planning and Management

CLASSIFICATION:

Classified Management Confidential

FLSA:

Exempt

WORK YEAR/HOURS:

261 days

ISSUED:

Created: June 2007

Revised: September 2014

SALARY GRADE:

Contract

BASIC FUNCTION: Under the direction of the Chief Operations Officer, the Deputy Chief of Facilities plans, organizes, directs, and reviews activities related to facilities planning and design, school utilization, real estate management, and building and grounds maintenance to ensure that all facilities meet the highest standards of design, construction, and appropriateness for the educational activities they were intended to foster; all new educational facilities are constructed in a manner consistent with the highest standards of efficiency, safety, economy, and quality; and; students are provided with a physical learning environment that is safe, clean, attractive, and functional.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements).

ESSENTIAL FUNCTIONS

• Develop and use a team-based approach to leadership and management of Facilities Planning and Management which includes the Departments of Buildings and Grounds, Facilities and Custodial Services.
• Assist department heads in developing evaluative criteria to ensure accountability of all personnel.
• Ensure District compliance with all county, state, and federal mandates, requirements, obligations and commitments related to projects for facility upgrade, modernization, and/or modifications to existing facilities and grounds.
• Develop, recommend and execute plans for provision of economical school facilities commensurate with legal and educational requirements.
• Assume responsibility for the comprehensive overall planning and scheduling of maintenance and repair requirements for the Districts.
• Assist in planning for new construction by participating in preconstruction conferences.
• Coordinate required inspections and related engineering programs with public agencies.
• Visit all construction projects at frequent intervals to assure that plans, specifications, codes, and regulations are being observed and followed.
• Maintain liaison with governmental agencies having jurisdiction over or providing services to school buildings.
• Maintain necessary records and prepare periodic reports.
• Ensure fiscal accountability and efficiency.
• Ensure that standards consistent with applicable law are maintained.
• Inspect all school buildings, grounds and installations on a regular basis to determine that high standards of workmanship, cleanliness, safety, and security are maintained.
• Supervise and inspect the improvement and renovation work performed by outside contractors and verify that the terms of all such contracts have been fulfilled before authorizing payments.
• Work with architects in the construction and modernization of facilities to ensure compliance with District requirements and economy.
• Supervise technical review of plans and specifications prepared by architects and confer with mechanical engineer on proposed specifications.
• Recommend approval of preliminary plans, completed work drawings, and specifications.
• Develop, recommend, interpret, and evaluate facilities policies, regulations, procedures, and standards.
• Review construction cost estimates.
• Establish bidding and construction schedules, and prepare and issue contract documents and addenda.
• Investigate and evaluate new materials, techniques, and methods for providing adequate, economical educational facilities.
• Maintain and update all records, drawings, and descriptive materials of all school facilities, sites, and portable buildings.
• Continue to grow professionally through research, graduate studies, collaboration with colleagues, and professional meetings and conferences.
• Supervise, evaluate and hold accountable the performance and professionalism of assigned staff; interview and select employees, and recommend transfers, reassignments, terminations, and disciplinary actions; plan, coordinate, and arrange for appropriate professional development opportunities for assigned staff.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS
TRAINING, EDUCATION AND EXPERIENCE:

• Bachelor Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college). A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement. Must show evidence of a working knowledge of the principles of quality management or commit to begin training in the area of quality within the first six (6) months of employment.
• Eight (8) years experience in architecture or related field; experience with responsibility for the design, production or field supervision of various types of construction such as educational, commercial, multi-residential and/or public sector
• Five (5) years supervisory/managerial experience
• Demonstrated experience in building trades such as electrical, carpentry, plumbing, maintenance, and other related fields
• Demonstrated success in the planning and building of projects of major proportion such as school facilities
• Successful experience in working well in diverse economic, multicultural and multi-lingual communities and environment
• Demonstrated knowledge of fiscal management, cost controls, accounting procedures, budget development, and supervision
• Master's degree in architecture or related field preferred

LICENSES AND OTHER REQUIREMENTS:

• Valid California Driver's License
• Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:

• Applicable federal, state, and District codes, regulations, policies and procedures governing work scope
• Planning, organization and direction of a school facilities department in a large school district
• Design, construction, supervision, and management of large construction projects
• Maintenance rehabilitation, modernization and operations of large facilities
• School construction finance and alternative funding mechanisms
• School facility funding application submission procedures and requirements
• Public law related to land management, acquisition and sale
• Principles and practices of effective supervision and personnel management
• School district organization patterns and operating procedures
• Relevant state and federal regulation and procedures; applicable laws, codes, regulations and policies
• Long-range planning methods
• Organization and direction of facilities management and planning activities
• Terms, practices and procedures used in the planning, design, construction, modernization, maintenance and operation of school buildings and facilities
• City general plan, redevelopment and zoning policies, procedures and regulations
• Budget preparation and control
• Planning, organization and coordination needed for assigned program
• Diversity, sensitivity and competence with regard to issues of race, learning or other ability, ethnicity, culture, religion, gender, socio-economic group, sexuality or other orientations or cultural markers
• Correct English usage, grammar, spelling, vocabulary and punctuation
• Computer software, hardware, and related technology

ABILITY TO:

• Plan, organize and administer a facility program for a large school District
• Manage and write grant proposals
• Demonstrate excellent and effective written and spoken communication skills in English, including content, context, communication, conciseness, grammar and usage
• Establish and maintain effective working relationships with multi-faceted public and private agencies and District departments, community, and others of diverse backgrounds, experience, and personalities
• Model effective communication skills using tact, patience, and courtesy to understand and respond to the needs and expectations of team members and customers
• Establish credibility with numerous constituents, effectively handle sensitive personnel issues, and be comfortable and effective working with all levels of an organization
• Demonstrate cultural competence with diverse groups across race, ethnicity, religion, gender, class, and sexuality
• Plan, prioritize, organize schedule and assign duties
• Assess the needs of a broad range of constituencies and incorporate necessary elements into an operational plan
• Train, supervise and evaluate personnel
• Analyze situations accurately and develop effective action plans
• Read, interpret and work from construction drawings and blueprints
• Prepare and present clear and concise comprehensive narrative and statistical reports
• Lead and coordinated District efforts toward securing funding for projects
• Interpret, apply and explain rules, regulations, policies and procedures
• Operate personal computer, related software, and other office equipment

WORKING CONDITIONS
ENVIRONMENT:
Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS:
Consistent mental alertness; sitting or standing for extended periods of time; walking over rough or uneven surfaces at construction sites; lifting, carrying, pushing, and pulling objects up to 50 pounds, occasionally 50+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write, assess property, prepare reports and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:
The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Primary Location: Facilities Planning and Management
Salary Range: $183,495.00 - $200,510.00 / Per Year
Shift Type: Full-Time