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Administrative Secretary/Receptionist

Employer
Savannah-Chatham County Public Schools
Location
Savannah, GA, US
Salary
Competitive

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Job Details

PRIMARY FUNCTION: This position is responsible for assisting and supporting staff with secretarial and clerical requirements as well as customer service responsibilities, to promote the efficient and effective operation of the school.

REPORTS TO:CEO
HOURLY PAY: $15.75
WORK DAYS: 250

REQUIREMENTS:
  1. Education Level: High School Diploma
Preferred :
  • Coursework or degree in secretarial science or business
  • Certification as a professional secretary
  1. Experience, Skill, and Certification:
  • At least three years of experience in a secretarial or high-level clerical role
  • High level of proficiency in word processing, spreadsheet, and other office-related software packages
  • Experience in work environments that include high volumes of telephone calls and walk-in customers
  • Demonstrable skills in both oral and written communications, including the ability to draft correspondence for review by management
  • Experience with standard office equipment and procedures
  • Ability to use judgment to make or recommend decisions related to escalation of issues or other related situations based on departmental, school or Board policy
ESSENTIAL DUTIES:
1. Serves as the "first face and voice" of customer service for the school. Ensures that telephone calls are answered, screened and routed promptly, and that visitors to the office are greeted, signed-in, and directed to the proper place.
2. Serves as a liaison between parents, Principals, and other staff members. Processes field trip request forms, disciplinary packets, parent concerns either in/out the office or routed throughout the various schools.
3. Assists in the preparation and completion of reports, communication to staff, and correspondence.
4. Maintains a schedule of appointments as required.
5. Makes arrangements for conferences, interviews, travel and so on. Keep records and reports for all arrangements. Assists with coordination of special events.
6. Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form. Assists in researching and preparing varied reports, processing and monitoring work agreements, workflows, workflow approvals, and presentations.
7. Files correspondence or other records in prescribed manner according to the practice of the department.
8. Performs other duties as necessary for the effectiveness of the organization.
TERMS OF EMPLOYMENT
Incumbents will be considered "at will." This is a 250 day position.

NON-ESSENTIAL RESPONSIBILITIES
A responsibility is considered to be "non-essential" (for the purposes of compliance with the Americans with Disabilities Act) if:
  • it is shared between multiple incumbents in the job; or
  • it could be performed by an employee in another job within the workgroup.
Note the responsibility number from the list in the "Duties and Responsibilities" section for those responsibilities that could be considered "non-essential" based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered "non-essential" in a specific situation. Any request for accommodation must be reviewed on an "individual case" basis.

PHYSICAL AND SENSORY DEMANDS
Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.

Company

  The Savannah-Chatham County Public School system is one of the largest systems in the state of Georgia, with over 37,500 students in 55 facilities.  We are one of  the largest employers in Chatham County.  Our mission is to attract, retain and support a high performing workforce committed to fostering educational excellence. 

 

  We want to ensure that all positions in Savannah-Chatham County Public Schools are filled with highly qualified employees.  Human Resources supports new teachers throughout the school year with a hands-on THRIVE teacher induction program.  Our employees are offered a variety of benefit packages that are exemplary as well as very competitive salaries.  Human Resources wants to assure all our employees work in a safe and appropriate work environment and have a rewarding and satisfying career with SCCPSS. 

 

We hope our website, www.sccpss.com,  is a valuable resource to you if you are a potential applicant or a visitor wanting to learn more about our wonderful school system.  We invite you to explore our schools and know that you will soon discover that Savannah-Chatham County Public Schools is “Where You Want To Be!”

Company info
Website
Telephone
912-395-5552
Location
208 Bull Street
Savannah
GA
31401
US

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