Position Type:
Administrative Assistant/Bookkeeper

Date Posted:
12/20/2022

Location:
PTHS District Office

Closing Date:
Open until filled.

REPORTS TO: Chief Financial Officer

LEVEL: Classification IV- 12 Month s

QUALIFICATIONS:

Required Experience or Training

Bachelors of Science (B.S.) in Accounting or Business required; training in bookkeeping and/or accounting preferred; functional knowledge in operating personal computers (PC's) utilizing Microsoft Word and Excel software packages; understanding of basic accounting procedures and entries (manual and computerized); sound foundation in grammar, spelling and writing, understanding of purchasing and accounts payable procedures; experience processing, recording and reconciling cash transactions.

Special Requirements of the Position

Evidence of successful work experience and of a strong attendance record; willing to schedule vacation around job requirements; ability to work well under pressure and meet strict deadlines; ability to work independently.

POSITION RESPONSIBILITIES:

1. Process student activity requisitions, invoices, and purchase orders as needed.

2. Maintain District fixed-asset inventory system.

3. Receive and deposit monies.

4. Prepare Federal and State Reports on a monthly and annual basis.

5. Prepare monthly vending sales report.

6. Maintain athletic ticket inventories and cash boxes.

7. Assist students, faculty, parents and administrators as needed.

8. Responsible for coordinating cash transactions during school registration.

9. Supervise the collection of fees and obligations during the year.

10. Supervise Business Office Clerk.

11. Assist with the preparation of the District annual budget.

12. Process student withdrawals (i.e. fee and obligation refunds)

13. Other duties as assigned by the Director of Accounting.