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MIDDLE SCHOOL CLERK

Employer
Ector County Independent School District
Location
Odessa, TX, US
Salary
Competitive

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Job Title: Registrar/Receptionist

Wage/Hour Status: Nonexempt

Reports to: Principal/Counselor

Pay Grade: CP3 / 210 Days

Dept./School: Assigned Campus

Primary Purpose:

Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience:

Two years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1.Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.

2.Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.

3.Record student information, including test scores and final grades, on permanent records.

4.Create new student files and ensure completeness of records.

5.Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.

6.Assist with processing changes and adjustments to student schedules.

7.Serve as receptionist for counseling office.

8.Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.

9.Assist counselor with scheduling of 504, Response to Intervention (RTI) meetings

10.Receive, distribute, and ensure security and confidentiality of student records and testing materials.

11.Maintain college information library.

12.Maintains confidentiality at all times.

13.Other duties as assigned

Equipment Used:

Computer, printer, copier, fax machine, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Ability to lift 50 pounds.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices. For inquiries regarding the non-discrimination policies, contact: Executive Director of Human Resources, (254) 547-4460, 703 W. Ave D, Copperas Cove, TX 76522.

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