SENIOR CLERICAL AIDE SUMMARY DESCRIPTION
Under general supervision, performs moderately difficult and responsible clerical work, requiring some independent judgment and application of established office or school policies and procedures. Incumbent performs related work as required. EXEMPLARY DUTIES/RESPONSIBILITIES
Acts as receptionist in answering telephones greeting visitors; answers questions concerning school or district procedures or directs the public to the appropriate individual; screens visitors to the school or office; sorts and distributes mail; arranges appointments; enrolls and withdraws students from school, i.e., requesting and sending appropriate records; prepares and distributes or maintains all related entry and exit forms; maintains records of departmental personnel, their locations and telephone numbers and records and relays messages for busy or unattended extensions.
Types routine correspondence, reports, forms and notices from rough or plain copy, or manual dictation, or from own composition; proofreads; prepares and assembles materials of a varied nature; organizes and maintains filing systems and records; performs simple research in applying background information or files to assist in answering inquiries.
May assist in the preparation of a variety of federal, state and district reports requiring the assimilation of information and statistical data; performs student attendance office duties, such as admitting tardy students, compiling daily attendance sheets, and referring or contacting homes of the absent students; posts a variety of information to permanent records, including attendance and grades.
In addition to the above, incumbents may be assigned to perform duties relating to Infinite Campus data clean-up as required, based upon IT and/or NDE reports for each school site; Infinite Campus input to ensure that all fields are completed for enrolled students; request of records support for materials to be provided to parents/families of enrolled students; ensure that the primary home language is correctly entered in Infinite Campus; possible data element verification connected to Pulliam implementation; provide support for the Count Day Dry Run; provide support to ensure that Count Day reports are submitted on time and accurately; provide support for various mandatory state reports; balance school reports that are required monthly; and provide support to generate the Master Register of the school.
In addition to the above, those incumbents assigned by the District to perform formal bilingual duties, may perform the following: Performs various verbal translations, and may perform basic written translations, as needed; answering the telephone and taking messages; acting as a point of contact for parents, students, and community representatives; greeting students, staff, and parents and providing necessary assistance; assisting in attendance responsibilities; assisting in interpreting responsibilities relative to student discipline issues, parent conferences, Individual Education Plan meetings for students, Open Houses, and Parent Meetings; policy and procedure communications to parents and students; assisting administration and staff in problem solving, as needed; and functioning as an interpreter for parents when dealing with issues of concerns by parents. EMPLOYMENT STANDARDS
Education/Experience: Any combination equivalent to education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
- Equivalent to a high school diploma;
- Two (2) years of progressively responsible clerical experience,
Knowledge of: Grammar, spelling, vocabulary and simple mathematical computations; modern office practices, procedures and equipment; familiarity with computers.
Skill at: Using good judgment in applying established guidelines to solve work problems; working independently in completing assigned tasks and in maintaining the standard correspondence, files and reports of the office; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; understanding and carrying out written and oral instructions; efficiently operating typewriters and standard office machines.
Licenses/Certificates: Incumbents assigned by the district to perform formal bilingual duties at the high school level must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. Incumbents selected must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. In order to be hired, applicants who are successful in the interview process, must participate and successfully pass an exam to determine competency. The exam will be coordinated and paid for by WCSD, and administered by TMCC.
Special Considerations: If incumbents are assigned bilingual responsibilities, they may be required to work a flexible schedule, which may include evening hours. THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.
The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.Internal Job Number
Sch A: $13.50 (entry step)
Sch B: $15.68 (entry step)
Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position.Range/Grade
:G17Additional Job Information
: This position is a 40 hour per week, 180 day position. Applicant must have strong interpersonal skills which includes being positive, patient and the ability to work well with children and adults. Bilingual skills in Spanish is desired. One Year Only position ending June 2023. This position is contingent upon continued funding. The hiring administrator may retain incumbent for the duration of the grant without re-advertising.
Eligible employees who are regularly scheduled to work less than 20 hours per week receive Social Security benefits, and the Salary Increases, Longevity Bonuses, and Credit Union benefits; eligible employees who are regularly scheduled to work 20 to 24.75 hours per week received PERS retirement benefits, and the Salary Increases, Longevity Bonuses and Credit Union benefits listed below; eligible employees who are regularly scheduled to work 25 to 27.25 hours per week receive the benefits listed below, with the exception of Medical, Dental, Vision Insurance; eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District.
Holiday: Eligible employees receive up to eleven (11) paid holidays each year. Vacation: Eligible employees receive up to twenty (20) days of paid vacation each year. Sick Leave: Eligible employees receive up to fifteen (15) days of paid sick leave each year. Medical, Dental, Vision Insurance: Eligible employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums. Eligible employee paid dependent medical insurance is available for an employee's dependents. Insurance Premiums - Summer Months: WCSD contributes 100% of the district paid portion of eligible employee's insurance premiums for employees who are not scheduled to work in the summer. Life Insurance: The District contributes 100 % of employee's life insurance premiums. Salary Increases: In addition to any negotiated increases each year, eligible employees receive salary increases each July, for the first fifteen (15) years of employment. Longevity Bonuses: Eligible employees receive annual bonuses as follows: 12-14 years of employment, $700; 15-17 years of employment, $1,000; 18 + years of employment, $1,100. Credit Union: Outstanding benefits are available through the Credit Union.
No State Income Tax. No Social Security deductions for most positions working 20 hours per week or more. Retirement benefit offered is the State of Nevada retirement system, Public Employees Retirement System (PERS), which is one of the best in the country.
PERS ELIGIBLE POSITIONS:
Eligible Employees who select the employer paid salary schedule (Schedule A) will have Washoe County School District (WCSD) contribute 100% of the employee's retirement contributions. Eligible employees who select the employer-employee paid salary schedule (Schedule B) will have a portion of the legislatively designated amount paid by WCSD to PERS for retirement benefits and the employee, in turn, will pay the remaining portion of the legislatively designated amount of his/her salary to PERS. These options are introduced and explained in detail during the New Employee Orientation upon selection for employment. New employees will be fingerprinted upon hire and every five years thereafter and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Non-licensed employees will have $58.50 deduction when their fingerprints are completed every five years. Fingerprint fees are subject to change.
Temporary employees working less than 6 months do not receive benefits.
Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321.