Food Service Manager Accountant

Food Service

Other - Position - Non-Certified

Job Number
4600268198

Start Date

Open Date
11/22/2022

Closing Date
02/22/2023

The Food Service Accountant and Outside Contract Officer, under the direction of the Director of Food Service is responsible for analyzing, developing and controlling the financial reporting requirements, special purpose financial reports and all matters related to the financial accountability procedures of the department of food service. The responsibilities also include marketing, negotiating and overseeing all outside contract accounts.

Reports To
Director of Food Service

Salary

Support Exempt Salary Schedule, Level 6, Step 1 - $65,709

Qualifications

- Requires a bachelor?s degree in Business Administration in Accounting or a related field.

- Relevant experience preferred.

- Ability to utilize QuickBooks, Microsoft Office and other business-related software.

- Munis and Child Nutrition Program Pennsylvania Electronic Application and Reimbursement System (CN PEARS) experience preferred.

- Excellent written and oral communication skills; ability to work productively with internal and external auditors and vendors; ability to establish and maintain effective working relationships with schools, and other departments.

Residency Requirements
City of Pittsburgh Residency Required

Essential Job Functions

1. Generates invoices, receive payments, and send out bill statements to various customers using the districts system, as well as reconciling account receivables.

2. Reviews and complete the process involved with capitalizing the necessary food service fixed assets and making the appropriate journal entries into Munis.

3. Accurately appropriates monies in the budget, budget transfers, analysis, and makes sound projections of expenditures and revenues to the Food Service staff, Finance, and Budget Development, so the department is fiscally transparent.

4. Approves requisitions and purchase orders.

5. Oversees the food service and student activity funds armored truck service by preparing the schedule, communicating changes, and verifying the accuracy of monthly invoices.

6. Meets monthly with the districts vending machine company to discuss sales and other agenda items and provide a breakdown of commissions owed to schools to Finance.

7. Checks the edit check, cash journal, and sales and meal count reports for any errors, so they can be corrected to display accurate sales and meal numbers for federal and state reimbursement.

8. Transcribes breakdowns for our National School Lunch Program, Fresh Fruit and Vegetable Program, Child and Adult Care Program, Summer Meal Program and any other subsidy programs, so they reconcile with the claims that are submitted to the state for reimbursement.

9. Completes and submits various financial reports, such as the SEFA and Child Nutrition Financial Report.

10. Responsible for continual fiscal analysis and special projects, such as cost, general ledger, and budget analysis.

11. Works with the accounts payable clerical staff.

12. Assists other departments and agencies by providing them with information, financial data, or any other subject matter that is inquired about.

13. Responsible for recording all PNC deposits, ordering deposit slips and deposit bags.

14. Responsible for developing multiple spreadsheets to keep track of all AR/AP and responsible for collecting all monies due in a timely manner.

15. Leads the team to maximize the departments contract rates.

16. Leads the team to provide the language for all contracts for sponsor-to-sponsor agreements and other entities that send master contracts.

17. Expected to solicit additional outside contracts for the department based on the departments capabilities and the details needed to close all contracts.

The Pittsburgh Public Schools (PPS) does not discriminate on the basis of race, color, age, creed, religion, gender (including gender identity or expression), sexual orientation, ancestry, national origin, marital status, pregnancy or disability in its programs, activities, career and technical education programs or employment and provides equal access to the Boy Scouts and other designated youth groups. It is the policy of the Pittsburgh School District to make all services, programs and activities available and to provide reasonable accommodations to persons with disabilities. Please make requests for accommodations at least 72 hours before the scheduled event. For more information regarding accommodations, civil rights grievance procedures, please contact Employee Relations, Office of Human Resources, 341 S. Bellefield Ave, Pittsburgh, PA 15213 or 412-529-HELP (4357).