St Josaphat Parish and School Operational Director
- Employer
- Archdiocese of Chicago Catholic Schools
- Location
- Chicago, IL, US
- Salary
- Competitive
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Job Details
Position Type:
Administration/DirectorDate Posted:
1/10/2022 Location:
II - 42330 - St. Josaphat School Date Available:
01/21/2022 Description:
Basic Functions
The Parish Operational Director
serves as professional administrator and strategic leader at one or more parishes within Cook and Lake Counties. The Operational Director will report to both the Pastor, and to the Pastoral Center Finance office, being accountable for parish financial and operational management and reporting.
In this critical role, the Operational Director will work closely with the Pastor (and Principal) and Pastoral Center Finance Office to drive positive financial performance of the Parish.
The Operational Director assists the Pastor with the stewardship of the physical, financial and personnel resources of the parish, in accordance with Archdiocesan policies and guidelines. They may have responsibility for supervision of operations staff (book keepers, office staff, maintenance staff).
The ideal candidate is a person of faith committed to Gospel values and the Catholic Church. He or she values the organization and responsible management of resources, and helps the Church fulfill its mission and purpose.
Specific responsibilities may include:
Duties and Responsibilities
NOTE: This position will also encompass other duties as assigned.
* Denotes essential functions of this position, in conjunction with the Americans with Disabilities Act.
Job Specifications
Education Required: Undergraduate Degree
Education Preferred: Graduate Degree
Experience Required: The professional business experience of the candidate(s) is critically important and should be considered, as continuing education in situations where a college degree does not exist.
Experience preferred: Has five years business or not-for-profit management experience. Church management experience is desirable.
Skills Required: Is knowledgeable of the principles of accounting.
Is knowledgeable of safety and security issues.
Is knowledgeable in personnel management, including policies, procedures, selection, benefits, federal and state laws, employee motivation, team building, etc.
Is adept in a Microsoft Office (word processing, spreadsheet, and database.)
Personal Traits:
Strong Interpersonal Skills. Is A good team member and has a "Service Mindset" when working with others.
Strong Leadership Skills. Able to identify issues, work with others to develop action plans, and lead staff and volunteers to reach resolution.
Strong organizational and multi-tasking skills.
Strong drive to achieve results.
Physical Activity: While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, hear, handle and perform repetitive motions of the hands/wrists. Lifts and moves items up to 30 pounds.
Other Required: Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values
Administration/Director
1/10/2022
II - 42330 - St. Josaphat School
01/21/2022
Basic Functions
The Parish Operational Director
serves as professional administrator and strategic leader at one or more parishes within Cook and Lake Counties. The Operational Director will report to both the Pastor, and to the Pastoral Center Finance office, being accountable for parish financial and operational management and reporting.
In this critical role, the Operational Director will work closely with the Pastor (and Principal) and Pastoral Center Finance Office to drive positive financial performance of the Parish.
The Operational Director assists the Pastor with the stewardship of the physical, financial and personnel resources of the parish, in accordance with Archdiocesan policies and guidelines. They may have responsibility for supervision of operations staff (book keepers, office staff, maintenance staff).
The ideal candidate is a person of faith committed to Gospel values and the Catholic Church. He or she values the organization and responsible management of resources, and helps the Church fulfill its mission and purpose.
Specific responsibilities may include:
Duties and Responsibilities
- FINANCIAL MANAGEMENT
- Leads the development of and prepares the parish (church & school) budget, annual report, and interim reports.
- Oversees generation of parish (church & school) monthly reports: P&L, balance sheet, A/R (tuition collection), A/P, general ledger, etc.
- Develops monthly variance reports and reforecasts. Review all reports with the Pastor and Principal, working as a team to develop and implement action plans to improve financial performance.
- Handles bank relations to include management of accounts and problem solving.
- Manages bookkeeping functions including, but not limited to, payables and receivables and all other parish (church and school) revenue and expenses.
- Directs purchasing procedures and contract negotiation.
- Is the staff liaison to Parish Finance Council; supports School Board as needed.
- Facilitates fund raising events, pledge drives, parish offertory collections and stewardship. Manages capital campaign pledges and collections.
- Ensures that all federal, state and local taxes are paid in accordance with federal, state and local regulations.
- SCHOOL SUPPORT
- Develops and manages the school economic model to assess the financial impact of various improvement opportunities (e.g. enrollment vs. tuition price vs. discounts vs. cost)
- Supports principal in developing assumptions for the annual budget.
- Reforecasts school finances each fall after enrollment season.
- Supports and assists the Principal and Pastor in all school financial management matters.
- Tuition setting process
- Tuition collection process
- Financial aid process
- Expense tracking and management
- Is a member of the school financial aid committee.
- Other management and marketing support as required.
- PLANT MANAGEMENT
- Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
- Acts as liaison to Archdiocesan administrative agencies.
- Manages custodial maintenance functions.
- Acts as a resource for the building committee.
- is responsible for parish security, leasing, rental, use of parish facilities, and acts as a liaison to local government agencies.
- PERSONNEL MANAGEMENT
- Implements personnel policies: develops hiring and termination procedures, job descriptions, personnel evaluations, Open Enrollment and EEO Reports for administrative and support staff.
- Manages payment of salaries and benefits.
- Directs the management of the parish office.
- Evaluates support staff through yearly performance reviews.
- Oversees implementation of the guidelines and policies of volunteers.
- COMMUNICATION/INFORMATION
- Directs/Oversees preparation of Sunday bulletin, print and social media.
- Oversees the maintenance of the parish census and database.
- Oversees information technology (computer, telephone, etc.).
- Oversees the management of parish operational and financial records.
- PROJECT/TEAM MANAGEMENT
- Manages parish action plans; tracks progress and identifies follow-up actions.
- Helps problem-solve roadblocks preventing completion of action plan priorities.
- Organizes and facilitates weekly staff meetings to discuss and resolve parish issues.
- Brings ideas, plans, and best practices to the parish from Vicariate and Archdiocesan meetings.
NOTE: This position will also encompass other duties as assigned.
* Denotes essential functions of this position, in conjunction with the Americans with Disabilities Act.
Job Specifications
Education Required: Undergraduate Degree
Education Preferred: Graduate Degree
Experience Required: The professional business experience of the candidate(s) is critically important and should be considered, as continuing education in situations where a college degree does not exist.
Experience preferred: Has five years business or not-for-profit management experience. Church management experience is desirable.
Skills Required: Is knowledgeable of the principles of accounting.
Is knowledgeable of safety and security issues.
Is knowledgeable in personnel management, including policies, procedures, selection, benefits, federal and state laws, employee motivation, team building, etc.
Is adept in a Microsoft Office (word processing, spreadsheet, and database.)
Personal Traits:
Strong Interpersonal Skills. Is A good team member and has a "Service Mindset" when working with others.
Strong Leadership Skills. Able to identify issues, work with others to develop action plans, and lead staff and volunteers to reach resolution.
Strong organizational and multi-tasking skills.
Strong drive to achieve results.
Physical Activity: While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, hear, handle and perform repetitive motions of the hands/wrists. Lifts and moves items up to 30 pounds.
Other Required: Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values
Company
The Archdiocese of Chicago School System is the largest Catholic school system in the United States. It is the largest private school system in the country. It serves the city of Chicago as well as Cook and Lake Counties, has approximately 70,000 students in its approximately 200 schools. The AOC schools have been the recipient of the greatest number of Blue Ribbon Awards of any school system in the nation. Our Catholic Schools are a living response to the church’s mission and they work with parents/guardians as partners in the academic education and faith development of their children. AOC Catholic Schools are accredited by the Archdiocese and the State of Illinois.
Company info
- Website
- https://www.applitrack.com/archchicago/onlineapp/
- Telephone
- 312-534-5231
- Location
-
835 N. Rush
Chicago
IL
60611
US
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