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Registrar, Welcome Center

Employer
Loudoun County Public Schools
Location
Ashburn, VA, US
Salary
Competitive
Position Overview

The Registrar provides direct support to new families and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. In addition to understanding both the school's systems and general office technologies, registrars also handle a large number of administrative duties in their day-to-day work. They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.

Roles and Responsibilities
  • Collects required information, including legal documentation, to register new or transferring students; ensures that all required documentation is provided.
  • Works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems, and works closely with the Senior Registrar, Special Permission Office, and McKinney Vento Liaison regarding unique registration scenarios.
  • Enrolls students into the student information systems manually or processes the online pre-registration; assembles the student's scholastic record and prepares student files for transfer to the student's school of record.
  • Responds to requests for information made from the public, parents, staff, and or other interested parties; answers questions within the area of authority; directs callers/visitors to appropriate locations or staff members.
  • Prepares a variety of general and specific correspondence, logs, paperwork, forms and or other related information to ensure accuracy and completeness; makes copies, and or sends documents electronically, by fax, or via mailing.
  • Prepares and processes reports, conducts research, and completes other tasks as requested by the Welcome Center Supervisor.
  • Stays current on pupil accounting changes/requirements at the state and local level.


Qualifications
  • High School diploma or GED required
  • Demonstrates effective oral and literacy communication skills in English and another language, Spanish preferred
  • Strong organization and interpersonal and decision-making skills
  • Ability to make all families feel welcome in the school and the community
  • Ability to work efficiently and ensure accurate data entry
  • Exceptional customer support skills
  • Demonstrate ability to ensure confidentiality, discretion, and sensitivity to diverse family situations
  • Ability to work in a very fast pace and ability to multitask is a must
  • Knowledge of the student information systems and the complexities of the many different reporting requirements


Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, drive and walk; use hands to finger, handle or feel objects or tools; and reach with hands and arms. The employee is regularly required to see, talk and hear. The employee is occasionally required to stoop, kneel, crouch or bend and may be required to lift up to approximately 40 pounds.

ORGANIZATIONAL RELATIONSHIP:

This part-time hourly position reports to the Welcome Center Supervisor in the Division of English Learners.

ADDITIONAL DETAILS

This is a part-time, non-benefited, hourly position. No guarantee of minimum hours.

FLSA Status: Non-Exempt

Salary Level:Banded Rates: Band 7

Salary Scale: lcps.org/compensation

Primary Location:
Deputy Superintendent Instruction Office
Salary Range:
Please view compensation page linked above - from menu, click corresponding salary scale / Banded Rates
Shift Type:
Part-Time

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