JOB SUMMARY:
The parish secretary performs a wide variety of clerical duties. The position is 24 hours per week.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answers the phone and assists callers and visitors to the parish office.
• Prepare the weekly parish bulletin.
• Maintain parish database of parishioners, sacramental records, contribution records, and parish calendar.
• General office duties: sort and distribute mail, order supplies, address general parish emails, send out announcements, record mass intentions, and mailings.
• Coordinate duties and responsibilities with fellow parish secretary
• Performs other duties as assigned by the pastor.

QUALIFICATIONS:
Knowledge of:

• Organizational operations, policies and objectives.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Modern office practices, procedures and equipment.
• Computer proficiency including Microsoft Office Suite and Google applications.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.
• Basic math.

Ability to:

• Learn parish organization, operations, policies and objectives.
• Assure smooth and efficient office operations.
• Maintain a variety of records, logs and files.
• Understand and carry out oral and written instructions.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Protect confidential information.
• Complete work with many interruptions.
• Work independently with little direction.
• Work confidentially with discretion.

EDUCATION/EXPERIENCE:
Any combination equivalent to graduation from high school supplemented by additional training in office organization and secretarial skills.

APPLICATION PROCESS:
Interested applicants should submit the following materials: a cover letter, resume, and a list of references to:
Mr. Alex Luckhardt: operationsmanager@stcolette.net

St. Colette is an equal opportunity employer that makes decisions regarding employment based on merit, qualifications, and abilities without regards to race, color, national origin, or any other protected status.