Position Type:
CLASSIFIED/PROCUREMENT

Date Posted:
10/4/2022

Location:
PROCUREMENT SERVICES

Richland County School District One, South Carolina
Classification Description

Classification Title: Procurement Manager--Construction
FLSA: Exempt
240 Days
Salary Range: $57,500.00 - $80,092.00

General Statement of Job
Under occasional supervision, assists in the procurement of all professional services required to ensure that District facilities support the instructional program and comply with plans and specifications. Reports to the Director of Procurement Services.

Specific Duties and Responsibilities

Essential Functions:
Processes all requests for construction and related services using formal and informal purchasing procedures.
Determines/selects the appropriate clauses used in construction, architect and engineering contracts, considering their effect on cost, competition, performance and advantage to the District.
Evaluates bids / bonds / power of attorney to determine if a bidder is responsive, and determines bidder responsibility and selects the proper bid for award.
Performs proper contract administration after award on construction, architect and engineer contracts.
Works closely with Facilities, Maintenance and Finance departments to ensure all project / budget requirements are met.
Works with architectural and engineering firms to review draft documents and establish schedules to meet time frames.
Issues amendments and revisions to solicitations.
Coordinates the necessary advertising requirements, notice of intent requirements, and approval requirements within project time frame.
Performs computer data entry to record and retrieve department information.
Receives, reviews, prepares and/or submits various records and reports, including bid documents, specifications, billing invoices, architectural drawings, requisitions, purchase orders, bid tabulations, notices, buyers' reports, contract documents and agreements, memos, correspondence, etc.
Operates a variety of equipment, such as a computer, printer, typewriter, copier, fax machine, calculator, telephone, etc.
Interacts and communicates with various groups and individuals, such as immediate supervisor, co-workers, other District administrators and staff, state and federal agencies, contractors, architects, engineers, vendors and the general public.

Additional Duties:
Enters award data into computer system.
Attends and participates in pre-bid conferences.
Prepares documentation for contracts that require School Board approval.
Records bids at bid openings.
Files contract documents.
Performs related duties as required.

Minimum Education and Training
Requires an Associate's degree in purchasing, public finance, procurement or other relevant field supplemented by three to five years of general procurement and contract administration experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Minimum Qualifications and Standards Required

Physical Requirements:
Must be physically able to operate a variety of machines and equipment, including a computer, calculator, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time. Must be able to lift and/or carry weights of five to ten pounds.

Data Conception:
Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications:
Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or direction from supervisor.

Language Ability:
Requires, ability to read a variety of policy and procedures manuals, codes and regulations, financial documents, trade journals, contracts, specifications, etc. Requires the ability to prepare contracts, purchase orders, reports, correspondence, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence:
Requires the ability to apply rational systems to solve practical problems, and deal with a variety of concrete variables in situations where only limited standardization exists, and to interpret a variety of instructions furnished in written, oral, diagrammatic or mathematic form. Requires the ability to learn and understand relatively complex principles and techniques, to make independent judgments in absence of supervision, and to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Verbal Aptitude:
Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions. Must be able to communicate effectively and efficiently with persons of varying educational backgrounds and in a variety of technical and/or professional languages, including contract law, civil and electrical engineering, construction, etc.

Numerical Aptitude:
Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals, and to determine time.

Form/Spatial Aptitude:
Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination:
Requires the ability to coordinate hands and eyes using office machinery.

Manual Dexterity:
Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination:
Does not require the ability to differentiate colors and shades of color.

Interpersonal Temperament:
Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.

Physical Communications:
Requires the ability to talk and/or hear (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).

Performance Evaluation Criteria

Job Knowledge:
Has thorough knowledge of the methods, procedures and policies of the Purchasing / Financial Services Department as they pertain to the performance of duties of the Construction Contract Manager. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has thorough knowledge of the organization of the department and of related departments and agencies. Has considerable knowledge of the functions and interrelationships of Richland District One and other governmental agencies. Has thorough knowledge of generally acceptable procurement practices and business practices. Has thorough knowledge of the State procurement code and the District procurement code and regulations. Is able to coordinate procurement projects involving various departments and schools. Is able to apply sound judgement when properly administering contracts. Is able to evaluate market trends and conditions that would affect competition and costs. Is able to analyze bids and determine the most economical award. Is able to prepare informative financial reports with extreme attention to detail. Has the ability to offer assistance to co-workers and employees of other departments as required. Has the ability to use independent judgment as needed in performing routine and non-routine tasks. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to read and interpret technical and financial materials, policies and codes, and related materials pertaining to the responsibilities of the job. Knows how to prepare reports, contracts, etc. with accuracy. Has working knowledge of construction, engineering and architectural terminology and practices. Has a comprehensive knowledge of the terminology and various professional languages used within the department. Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation. Knows how to react calmly and quickly in emergency situations. Has the mathematical ability to handle required calculations. Has the ability to plan, organize and prioritize daily assignments and work activities. Has good organizational, technical and human relations skills. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Has skills in the use of computers.

Quality of Work:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with all District departments and divisions, co-workers and the public.
Quantity of Work:
Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the District.
Dependability:
Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, District policy, standards and prescribed procedures. Remains accountable to assigned responsibilities in the technical, human and conceptual areas.
Attendance:
Attends and remains at work regularly and adheres to District policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.
Initiative and Enthusiasm:
Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountability. Strives to anticipate work to be done, and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.
Judgment:
Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment.
Cooperation:
Accepts supervisory instruction and direction, and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified (i.e., poor communications, variance with District policy or procedures, etc.). Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the District.

Relationships:
Shares knowledge with managers, supervisors and staff for mutual and district benefit. Contributes to maintaining high morale among all District employees. Develops and maintains cooperative and courteous relationships with department employees, staff and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the District and to project a good district image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the District. Emphasizes the importance of maintaining a positive image within the District. Interacts effectively with higher management, professionals and the public.
Coordination of Work:
Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.
Safety:
Adheres to all safety and housekeeping standards established by the District and various regulatory agencies. Sees that standards are not violated. Maintains a clean and orderly wo