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Administrative Assistant

Employer
Archdiocese of Detroit
Location
Grosse Pointe Park, MI, United States
Salary
Competitive

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JOB GOAL:
Under general supervision, to provide complex administrative support to the Principal; maintain registration, school accounting, and tuition records; oversee the school side of the Protecting God's Children Program; disseminate information to staff, parents, students and the community as needed; and to do related work as assigned.

QUALIFICATIONS:
  • Computer background and knowledge of skills including Microsoft Office (Word, Excel, Power Point, Publisher), Google Suite (Docs, Sheets, Slides, etc.), and FACTS
  • Knowledge of record keeping
  • Knowledge of Tuition Management
  • Good organizational, communication, teamwork and interpersonal skills
  • Protecting God's Children Certificate
  • OSHA Bloodborne Pathogens Certificate
DESIRABLE TRAITS AND ATTITUDES:
  • Has a positive and Christian attitude towards the job and clientele
  • Acts in a professional and ethical manner
  • Respects the values of confidentiality and integrity
  • Ability to show appropriate initiative and handle diverse assignments with flexibility and timeliness.
  • Detail and goal-oriented, positive time-management skills, multitasking and ability to work well under pressure.
  • Has the ability to work with frequent interruptions and adapt to changing circumstances
  • Shows initiative, but is also willing to take and follow direction
  • Works within the procedures and systems in the school community
  • Works cooperatively with others
PERFORMANCE RESPONSIBILITIES:
Duties may include, but are not limited to the following:
  • Assist in the promotion of good public relations
  • Work with the staff, students, parents, and principal in a cooperative effort toward the school objectives
  • Manage registration and enrollment through FACTS and other means for current, new, and prospective families (PK - 8)
  • Manage student records and transcripts in FACTS, including report cards
  • Develop and maintain all areas of Tuition Management through FACTS. This includes set-up, collections and communicating with families.
  • Maintain records of tuition assistance
  • Communicate with families regarding tuition payments, tuition assistance, and other school fees
  • Payables and Receivables: Collect monies, issue receipts, process check requests, and prepare deposits for the parish office. Deposits may include funds from fundraisers, school fees, lunch payments, etc.
  • Help disperse school marketing materials
  • Maintains a school database through FACTS
  • Prepare necessary monthly and annual reports as assigned by the principal/pastor or administrative designate (i.e. NCEA, immunizations, etc.)
  • Assist the IT staff with technology issues; submit service requests and resolve minor issues independently
  • Keep informed of duties and schedules of principal and all other personnel assigned to the building (teachers, lunch staff, substitutes, etc.)
  • Maintain attendance records of staff and students
  • Schedule use of school facilities and keep school calendar
  • Notify Maintenance Department of necessary repairs and keep a record of issues
  • Take on special projects as assigned by the principal
  • Ensure that the office is maintained in a tidy and orderly manner
  • Arrange tours of the school to prospective families
  • Attend professional development activities
  • Adhere to requirements for confidentiality regarding student records; discreetly handle information pertaining to staff, parents, and students that could be considered to be of a sensitive nature
  • NOTE: Some lifting and carrying may be required
EVIDENCE OF PERFORMANCE
  • Works effectively in a team-oriented environment
  • Communicates effectively with students, staff, parents, and other members of the school/parish community
  • Effectively performs the administrative duties required
  • Demonstrates the abilities to multi-task and prioritize workload
  • Demonstrates the ability to maintain confidentiality
TERMS OF EMPLOYMENT:
  • The Administrative Assistant is an "at will" employee.
  • Work days/hours are assigned by the Principal/Pastor
  • Pay rates and benefits as determined by the Principal/Pastor
  • A 60-day initial probationary period is required
  • An annual evaluation will take place

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