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Administrative Assistant

Employer
Archdiocese of Baltimore
Location
Baltimore, MD, US
Salary
Competitive

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Job Details

The Catholic Center at the Archdiocese of Baltimore has an opening for an Administrative Assistant. This is a part-time 24 hour weekly position.

The Administrative Assistant's primary role is to provide trusted and balanced support to the overall Project as a whole under the direction of the Initiative Project Manager.

Job Responsibilities:
  • Provide administrative support inclusive of scheduling meetings (in-person/virtual), booking conference rooms; email follow up.
  • Communicate effectively with a variety of Archdiocesan and community officials; Relay and communicate messaging and correspondence.
  • Use common computer hardware and software; inclusive of Outlook, MS Word, Excel, PowerPoint,
  • Perform general office duties such as answering telephone inquiries, filing, mail distribution, ordering supplies, spreadsheets, and journal entries on a daily basis
  • Compose correspondence and newsletters
  • Maintain the integrity of information systems, databases, and office files Filing , sorting, copying, etc.
  • Attending meetings; recording and notetaking
  • Help Coordinate and prep materials for internal and external meetings on-site and off-site
  • Maintain records and files with a high degree of accuracy
  • Work as part of a team; comfortable executing in large venues; coordinating setup and AV for presentations
  • Able to work in flexible and changing environment

Job Requirements:

Qualifications:
  • Some college preferred
  • Proficient in Outlook, MS Word, Excel, PowerPoint; Zoom webinar format;, printer use, Copier usage and general maintenance; able to coordinate print reproduction with in-house Print Shop. Good writer able to compose strong email responses and correspondence.
  • Strong communication, interpersonal and organizational skills; able to communicate effectively and compassionately to AOB co-workers, Catholic Center Senior Leadership, Parishioners, Parish Leadership
  • Proficient at meeting preparation and setup to include Zoom calls; notetaking, checklists reminders and logistics
  • Must be able to think independently and take direction well. Be assertive, polite and intuitive.
  • Problem solver, good listener, great time management, captures details and ask questions

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Company

Catholic schools in the Archdiocese of Baltimore provide a Christ-centered education that is academically excellent and empowers students to reach their full potential – spiritually, intellectually, physically, socially, and morally.  Catholic Schools offer a balanced curriculum, integrating music and arts, world language, and Catholic faith while challenging students in the areas of science, math, and technology. Catholic schools emphasize critical thinking and encourage students to collaborate, communicate, and problem-solve. 

Archdiocese of Baltimore Catholic Schools enroll over 16,000 students each year and is the 11th largest school system in Maryland. There are currently 34 Catholic elementary and middle schools, 6 Catholic high schools, and 1 Catholic early learning center located throughout the archdiocese's nine jurisdictions which include: Baltimore City, Allegany, Anne Arundel, Baltimore, Carroll, Frederick, Harford, Howard, and Washington Counties. 

Company info
Website
Telephone
4105475369
Location
320 Cathedral St.
Baltimore
MD
21201
US

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