St. John's School is seeking an administrative assistant to join our school. St. John's is a vibrant Catholic school, located in Boston's historic North End, serving students in Pre-K through Gr 8 . Our administrative assistant is the first point of interaction for students, parents and visitors to our school. As such strong communication skills, being kind, personable and having a calm demeanor is a must.

The administrative assistant is responsible for all business associated with running the school's front office including, but not limited to:

- Assisting all members of our community, especially children ages 3 to 14, with professionalism and compassion in a manner reflects our values as a Catholic School.
- Supporting parents with requests pertaining to their child's education.
- Ensuring compliance with all Archdiocese requirements regarding CORI and other paperwork.
- Answering phones in a cordial and timely manner and maintaining communication records.
- Create and maintain filing systems, both electronic and physical
- Accurately record payments for tuition working with the business manager.
- Greeting and assisting students, parents, and visitors at the main office in a friendly and helpful manner
- Manage student data daily, such as attendance, tardy, dismissals and medical appointments
- Supporting faculty and principal throughout the day ensuring there is succinct communication regarding student needs.
- Manage student paperwork including transfers, withdrawals and ensure all legal documents pertaining to students records are in compliance
- Manage AM and PM busing communication to families
- Manage purchase supply requests, textbook inventories,
- Have a high degree of proficiency with independently using Word, Powerpoint, Google Documents, Sheets, chat, forms, and slides etc

Must possess
- Strong administrative writing skills
- Microsoft Office Skills - must be highly proficient with Excel.
- The capacity to manage an organized work environment and managing multiple issues at once.

Terms:
Hours 7:00 am - 3:00pm daily. 12-month position with all school vacations off and an additional 15 days leave during the summer vacation. Occasional attendance at school events in the evening.
Candidates must have a proven record of working in a demanding environment and experience of managing multiple immediate and long term requests from various stakeholders.
Must be motivated to learn our data management system - Renweb.
Must be capable of lifting at least 20lbs.

Qualifications- Preferred:
Education: Hold a Bachelor's degree
Experience working with school aged children
Experience with Renweb school management system

• Position Type:Full-time
• Positions Available:1

Job Categories :Support Staff > Administrative Assistant
Support Staff > Secretary

Equal Opportunity Employer

The Archdiocese of Boston does not discriminate in employment opportunities or practices (consistent with those religious exemptions provided in statutory and constitutional law) on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

Job Requirements

• At least 1 yearof relevant experience preferred
• Bachelor degree preferred
• Citizenship, residency or work visa required

Contact Information

• Claire Cassidy
• 9 Moon Street
• Boston,Massachusetts 02113

• Phone: 617-227-3143
• Email: click here

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