Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
10/5/2022

Location:
Spring City Elementary Hybrid Learning School

Closing Date:
11/02/2022

  Administrative Assistant to Spring City Elementary School

Reports to: Building Principal

Position Summary: Performs administrative/secretarial support under limited supervision and on own initiative for building principal.

Essential Duties and Responsibilities:

• Performs clerical duties such as: copying data, filing, answering and screening telephone calls, greeting visitors, checking visitor's I.D. through Raptor and providing guest badges.
• Maintains principal's calendar, prepares correspondence for the principal, and screens principal's phone calls.
• Accesses Absence Management to ensure substitute coverage. Set up substitutes for the day with all essential materials. Prints report and consults with the principal if classes are uncovered. May be required to make decisions about coverage if the principal is not available.
• Reconciles Absence Management reports with employee absences.
• Schedules busses and prepares forms for field trips.
• Organizes and coordinates Picture Day. Communicates Picture Day schedule with classroom teachers.
• Types independent contracts for assemblies and sends them to the District Office for board approval. Sends the invoices to the business office for vendor to be paid.
• Prepares purchase orders - enters bid list information and individual teacher orders. Unpacks and checks items as they come in then sends the purchase order to the business office for payment.
• Oversees Kindergarten registration.
• Communicates with the Registration Center at the District Office regarding new registrations and contacts teachers, nurses, and guidance counselors to inform them of the new student. Creates cumulative folder for new students, obtains records from the sending school, and maintains a log of incoming and withdrawing students.
• Provides census information to Child Accounting on a scheduled basis. Processes census change forms, obtains proof of residence from parent/guardian, follows up with principal and Home & School Visitor.
• Requests and mails out student records for incoming or transferring students.
• Assists parents with transfer paperwork for students withdrawing from the school. Coordinates files and send records to new school.
• Enters master schedule and future scheduling in Skyward, assigns counselors, home room teachers and home rooms. Edits schedules for special education students.
• Enters custody information in Skyward.
• Enters activities, calendars, SkyLert messages, and posts report cards in Skyward.
• Verifies PIMS reports for accuracy. Makes corrections as necessary and reviews the information with the principal before signing off on PIMS data.
• Verifies PSSA testing information with DRC. Creates spreadsheet for each test administrator.
• Sends parents/guardians copies of test reports and files another copy in student cumulative folder.
• Assists with fire drills - ring tower bell, type up fire drill report, maintain log sheet
• Send out school-wide communications.
• Assists with school activities, such as: field day and picture day, as needed.
• Assists with Substitute Teacher and/or Substitute Instructional Assistant check-in and check-out.
• Updates substitute folders as needed.
• Assists in maintaining and updating school webpage as needed.
• Creates flyers for school events, such as American Education Week, Picture Day, Holiday events.
• Performs any other job related duties/projects assigned by the Principal.

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the Director of Human Resources of any and all reasonable accommodation that will be required.

Specific Skills:
Must be proficient with Microsoft Windows and Office, including Outlook, Word, Power Point and Excel, as well as other software programs and the Internet.
Proficiency in the Google Platform preferred.
Must be able to type accurately and perform difficult typing duties (i.e., layouts for correspondence, newsletters, etc.)

Starting Hourly Rate: $19.23/hour
Schedule: Monday-Friday, 7.5 hours/day, 12 Months (260-262 days per year)

External candidates must submit current (within 1 year) Act 34, Act 151, and Act 114 clearances. External candidates will be required to submit Act 168 forms upon request.
Spring-Ford Area School District is an equal opportunity employer.