Position Type:
Secretarial/Clerical

Date Posted:
9/13/2022

Location:
Cooperative Middle School

Health Office Administrative Assistant

Essential Job Functions

• Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports).
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.
• Assists with answering telephone calls, and provide information and assistance to callers.
• Assists in distributing incoming mail appropriately.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Record student visits into a daily log.

Additional Duties
Perform any other related duties as assigned.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Use standard office equipment, such as personal computers and copiers.

Knowledge, Skills and Abilities

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Word).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards

• Ability to focus and remain calm in a busy school Health Office environment.
• Ability to work with a diverse range of adolescent needs on any given day.

Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School diploma or equivalent.
• Prior successful clerical experience preferred.

FLSA Status:
Non-exempt