Job Title

Office Assistant IV

Location

Sandston, VA, US

Organization Name

Technology

About Us

Henrico County Public Schools is one of the six largest public school divisions in Virginia with a nationally recognized educational program. Henrico County is a suburban community surrounding the city of Richmond, VA. We are 104 miles from the Atlantic Ocean to the east; 94 miles from the scenic Skyline Drive to the west; 106 miles from Washington, D.C. to the north; and 75 miles from the North Carolina border to the south.

Our Mission:
Henrico County Public Schools, an innovative leader in educational excellence, will actively engage our students in diverse learning experiences that inspire and empower them to become contributing citizens.

General Statement of Duties

This is a 260-day (12-months), 8 hours per day position in the Technology Department. Minimum annual salary is $36,613.78 (salary will be prorated for the 2022/2023 school year based upon employment start date).

Performs responsible and specialized office and clerical duties; does related work as required. Works independently on clerical tasks and communicates frequently with Director of Technology and others on assigned tasks.

Essential Duties

Requisitions office supplies and maintains said inventory in accordance with annual financial plan;

Creates and maintains a variety of figures and information for reports, letters, or other documents relative to responsibilities;

Keeps general office records and prepares special reports and summaries as needed, including general files for department using Microsoft Excel and other digital solutions;

Types forms, letters, minutes, memoranda, and reports;

Conducts business with the public, employees, and other departments, answering questions involving judgment, knowledge and interpretation of the activity performed;

Operates a variety of office equipment and may be responsible for the maintenance;

Opens, sorts, and distributes mail;

Provides information on policies, procedures, services, ordinances, and application requirements to other employees and agencies and to the public;
Schedules appointments and travel arrangements for meetings, conferences with coordinating schedules, reserves a meeting place, and notifies participants. May attend meetings, take, type, and distribute minutes;
Works directly with vendors and Facilities department for needs within the Technology facilities/offices;
Works directly with Office Manager to ensure Technology offices are well maintained, properly stocked with materials, and clean;
Actively communicates with Director of Technology, peers, and others for assigned tasks and outstanding issues/action items;
Provides backup support to Procurement Analyst/Material Acquisition Coordinator and Technology Administrative Assistant to verify quotes, requisition, purchase orders, and other financial documents;
Provides backup support for computerized payrolls, including review of staff timesheets for accuracy with time tracking system, for Technology Department personnel;
Provides backup support to Technology Administrative Assistant to screen visitors, calls, and directs calls;
Provides assistance to Repair Technician Supervisor to receive, asset tag, and input assets into inventory system;
Attends work daily, be engaged and on task;
Performs other duties as assigned.

Minimum Qualifications

Graduation from high school and four (4) years of related clerical experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Skilled in use of Microsoft Office; including Excel, PowerPoint, and Word.

Additional Information

This is a 260-day (12 month), 8 hours per day position. Starting annual salary is $36,613.78 (salary will be prorated for the 2022/2023 school year based upon employment start date).

How To Apply

To be considered for the listed vacancy, please upload resume, transcripts (if applicable) and three (3) reference letters or three (3) signed written reference forms . If unable to upload documents, please fax, mail, or hand-deliver to:

Henrico County Public Schools
Department of Human Resources
P.O. Box 23120
3820 Nine Mile Rd
Henrico, VA 23223-0420
Fax: (804) 652-3763

The School Board of Henrico County is committed to nondiscrimination with regard to sex (including pregnancy), gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information, or any other characteristic protected by law (except where such is a bona fide occupational qualification), in employment or in its programs and activities.

Minimum Salary

Maximum Salary

Currency

USD

Main Organization

Public Schools Public Schools

Employment Status

Permanent Fulltime Permanent Full-time

Amount of Travel

Work At Home