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Cardinal Valley Elementary School Registrar 1.0 FTE

Position Type:
Secretarial/Clerical/CLAS - 7885 - REGISTRAR

Date Posted:
9/15/2022

Location:
CARDINAL VALLEY ELEMENTARY

Date Available:
22/23 School Year

Closing Date:
09/29/2022

Description:
Maintain complete and accurate student accounting records for students in an assigned school.

Job Summary:
  • Maintain student files related to grades, records and test results; maintain confidential files and records.
  • Maintain student demographic information in computer.
  • Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.
  • Enroll new students and assign to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.
  • Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
  • Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.
  • Complete and transmit monthly reports to Central Office as assigned.
  • Prepare the senior graduation list with class rank and averages; order and proofread diplomas.
  • Perform clerical duties such as typing as requested; assist with special projects as needed.
  • Process requests for driver verification forms.
  • Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.
  • Operate a variety of office equipment such as a computer, fax machine, calculator, copier, and other machines as required.
  • Perform other duties as assigned.
  • Maintain regular attendance.
Qualifications:
  • High school diploma or G.E.D. Certificate and three years of responsible clerical experience including one year experience working with student records.
  • Must take all required clerical assessments and earn a passing score.
KNOWLEDGE OF:
  • Accurate record-keeping methods and practices.
  • Basic knowledge of data processing and computer output readings.
  • Modern office practices, procedures and equipment including filing, statistical record-keeping and typing.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Reading and writing communication skills.
  • Applicable sections of State Education Code and other applicable laws.
  • Interpersonal skills using tact, patience and courtesy.
  • Telephone techniques and etiquette.
  • District organization, operations, policies and objectives.
  • State regulations regarding competency tests, health records and confidentiality.
ABILITY TO:
  • Perform complex clerical tasks involving independent judgment and requiring accuracy.
  • Establish and maintain official permanent records of students.
  • Read, interpret, apply and explain rules, regulations, policies and procedures.
  • Post, check and maintain file and statistical records accurately.
  • Establish and maintain cooperative and effective working relationships with students, staff and the public.
  • Add, subtract, multiply and divide quickly and accurately.
  • Operate office equipment including computer terminal and printer, typewriter and calculator.
  • Type at an acceptable rate of speed.
  • Work independently with little direction.
  • Meet schedules and time lines.
  • Work confidentially with discretion.
  • Communicate effectively both orally and in writing.
Working Conditions:
  • Work is performed while standing, sitting and/or walking.
  • Requires the ability to communicate effectively using speech, vision and hearing.
  • Requires the use of hands for simple grasping and fine manipulations.
  • Requires bending, squatting, crawling, climbing, reaching.
  • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds

Application Procedure:
Apply online

Contact Person: Kevin Disney (kevin.disney@fayette.kyschools.us)

Grade 14


MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS CAN BE TAKEN IN THE AMBROSE BUILDING ON TUESDAYS, THURSDAYS, AND FRIDAYS FROM 8:00 A.M. - 3:00 P.M.

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