Overview

Ascend is seeking a highly organized, self-starter to work in partnership with Ascend's chief operations officer (COO) and chief financial officer (CFO) and their teams. The ideal candidate must thrive in a fast paced, energetic environment and relish the work of building systems and structures that create a high performing organization.

The executive assistant is responsible for coordinating operations of the operations and finance teams and for providing diverse and complex support services. He or she is responsible for identifying and managing critical issues requiring immediate attention and ensures effective day-to-day operations of the teams.

The executive assistant maintains and promotes a consistent, professional, and accurate image; plans and executes special events; and designs solutions, manages, and follows-up on special projects. A successful executive assistant will provide and maintain a high level of customer service and satisfaction.

At Ascend, we care deeply about our scholars and ensure that all children have access to a rigorous, quality education built within a supportive learning environment. Join us as we foster innate curiosities, encourage discussion and debate, and guide students to think their own way through to answers.

Why join Ascend Public Charter Schools?

Ascend is a network of K-12 public charter schools serving 5,500 students across 15 schools in Central Brooklyn. Our mission is to lead our students on a great intellectual journey, providing them with an exceptional education and placing them firmly on the path to success in college and beyond.

We guide our students to think critically and independently and to enjoy education as an end in itself. We teach a rich and rigorous liberal arts curriculum that nurtures students' natural curiosity about the world. We foster a positive, non-punitive school culture where students feel connected, empowered, and safe to take academic risks. Even our school buildings are designed to reflect our high aspirations for teaching and learning and the notable accomplishments that occur within our walls.

To create this kind of vibrant learning community, we invest heavily in our team members by providing ongoing, best-of-class professional training and support. We encourage them to collaborate closely and push one another to achieve great outcomes.

You can learn more about the Ascend approach by visiting our website .

Responsibilities

Working in partnership with the chief executive officer, the executive assistant will:

• Support the COO and CFO in the planning, execution and follow up for weekly 1:1 meetings with team members, weekly staff meetings and other meetings as needed
• Coordinate and manage the leader's calendars, travel arrangements, and expense reports to ensure that leadership time is effectively leveraged
• As appropriate, screen, follow-up and respond to emails, mail and telephone calls on behalf of the COO and CFO
• Manage special projects as required that necessitate understanding of the organization, its goals, and direction to effectively implement
• Develop relationships with key stakeholders within and outside Ascend, representing the office of the COO and CFO with professionalism and knowledge
• Serve as a partner to support the systems and structures that lend to a strong administrative backbone at the network office
• Build relationships of trust across diverse teams
• Draft confidential correspondence, edit documents, take meeting minutes as requested and perform other administrative duties; to include presentations (PPT) and board material
• Assist in the planning and execution of special events
• Performs other duties, as needed

Reporting Relationships and Team

The executive assistant will report directly to both the COO and the CFO. Additionally, the executive assistant will support other members of the executives' teams as warranted.

Qualifications

• Bachelor's degree
• Minimum of 3 years of relevant administrative experience
• Mastery of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.)
• Mastery of Google docs, sheets, slides, forms
• Clear, concise, and accurate written and oral communication skills
• Demonstrated integrity and discretion
• High attention to detail, with the ability to multi-task in a fast-paced environment with a sense of urgency, accuracy and professionalism
• Flexible to troubleshoot and handle matters after business hours as necessary
• Exceptional organizational and time management skills; ability to set and achieve priorities while working with multiple team members and competing priorities
• Strong partnering, rapport-building, and relationship management skill across a wide range of stakeholders
• Ability to balance team work with self-direction and drive to solve practical problems and deliver results
• A team player with a positive attitude and the ability to work independently

Diversity at Ascend

Ascend is committed to building a diverse and inclusive community, both through our hiring practices and our focus on creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into our way of working and educating students. Ascend staff represent a wide diversity of racial, socio-economic, gender, religious, and national identities-opening a window to the entire Ascend community on the richness of humanity. We welcome all applicants who share our mission and vision to join us in our deeply consequential work.

Compensation

Ascend offers a competitive salary and comprehensive benefits package. Please visit www.ascendcharterschools.org/careers to learn more about the benefits of working at Ascend.

Ascend's Vaccination Policy Statement

To prevent the infection and spread of COVID-19, and protect the health and safety of staff, students, family members, interns, volunteers, and visitors to Ascend's premises from COVID-19 infection, Ascend requires all staff to provide proof that they are fully vaccinated for the coronavirus. This policy is mandatory except for staff with a documented medical or religious reason for not receiving the COVID-19 vaccine.